administrative assistant - office
About the company
Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees .
Your tasks
- Plan and organize daily operations.
- Record and prepare minutes of meetings, seminars and conferences.
- Schedule and confirm appointments.
- Answer telephone and relay telephone calls and messages.
- Answer electronic enquiries.
- Compile data, statistics and other information.
- Arrange travel, related itineraries and make reservations.
- Set up and maintain manual and computerized information filing systems.
- Type and proofread correspondence, forms and other documents.
- Perform data entry.
- Provide customer service.
- Maintain and manage digital database.
- Perform basic bookkeeping tasks.
- Conduct performance reviews.
Requirements
Education College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years. or equivalent experience.
Computer and technology knowledge
- MS Excel.
- MS Outlook.
- MS Windows.
- MS Word.
- MS Office.
- Adobe Acrobat Reader.
- Google Drive.
- Electronic mail.
Work conditions and physical capabilities
- Ability to work independently.
- Fast-paced environment.
- Work under pressure.
- Tight deadlines.
- Attention to detail.
- Repetitive tasks.
- Work with minimal supervision.
Personal suitability
- Ability to multitask.
- Excellent oral communication.
- Excellent written communication.
- Flexibility.
- Judgement.
- Organized.
- Team player.
- Accurate.
- Client focus.
- Reliability.
- Time management.
- Adaptability.
- Accountability.
- Dependability.
- Due diligence.
- Quick learner.
Screening questions
- Do you have experience working in this field?.
- Do you meet the language requirements listed in the job posting for the position (English or French)?.
1 year to less than 2 years.
Other
Work setting Health care institution, facility or clinic.