Senior Tenders & Contracts Officer
Key Responsibilities Tendering and Procurement Operations: Execute and manage tendering and procurement activities for a wide range of goods and services, from identifying purchasing requirements and coordinating with relevant stakeholders to preparing tender documentation, determining appropriate sourcing methods, evaluating bids, and negotiating with suppliers, ensuring value for money and compliance with approved policies and procedures.
Tender and Contract Documentation: Prepare and manage tendering and procurement documents, including Requests for Information (RFIs), Requests for Quotation (RFQs), Requests for Proposals (RFPs), and Requests for Tender (RFTs). Develop bid evaluation criteria and evaluation plans to ensure clear requirements, transparent and competitive sourcing processes, and fair opportunities for qualified suppliers without unnecessarily restricting competition.
Contract and Supplier Management: Monitor and manage contracts and supplier relationships by tracking compliance with contractual terms, specifications, performance indicators, and delivery schedules. Evaluate supplier performance, address contractual issues and variations, and coordinate with relevant stakeholders to ensure the effective and timely fulfillment of contractual obligations.
Spend and Market Analysis: Analyze procurement expenditure, supplier markets, demand patterns, and market developments. Use available data and market intelligence to support sourcing decisions, improve value for money, and identify appropriate procurement methods and supply sources.
Tender and Contract Risk Management: Identify, assess, and manage risks associated with tendering, procurement, and contract execution. Develop appropriate risk mitigation measures, maintain and update risk registers, coordinate with relevant departments, and escalate material risks and critical issues in accordance with delegated authorities and approved procedures.
Procurement Compliance and Governance: Ensure compliance with applicable legal and regulatory requirements, organizational policies, and approved procedures governing tendering, procurement, and contract management. Promote transparency and fair competition, identify instances of non-compliance, and ensure that corrective actions are taken or issues are escalated as appropriate.
Reporting and Performance Monitoring: Prepare procurement, tendering, and contract management reports and analyses. Monitor activity progress, outcomes, and key performance indicators (KPIs), providing relevant insights and recommendations to support informed decision-making in sourcing and contract management.
Stakeholder Support and Process Improvement: Provide guidance and advice to internal stakeholders on procurement procedures, tendering processes, and contract management practices. Contribute to the continuous improvement of procurement operations, enhance process efficiency, and keep up to date with emerging practices, industry developments, and modern sourcing trends.
Education: Bachelor's degree in Business Administration, Supply Chain Management, Procurement, Commerce, Engineering, or a related field.
Experience: 3–5 years of relevant professional experience in procurement, tendering, and contract management.
Procurement & Tendering Knowledge: Good understanding of procurement processes, competitive tendering procedures, sourcing strategies, bid evaluation methods, and supplier selection practices.
Contract Management: Knowledge of contract administration, contractual terms and conditions, supplier performance monitoring, and contract variation management.
Analytical Skills: Ability to analyze procurement expenditure, compare supplier quotations, evaluate bids, conduct market research, and support value-for-money assessments.
Compliance & Risk Management: Understanding of procurement policies, internal controls, compliance requirements, and procurement-related risk assessment and mitigation.
Technical Skills: Proficiency in Microsoft Office applications, particularly Excel, Word, and PowerPoint. Experience using ERP or procurement management systems is an advantage.
Communication & Negotiation: Strong written and verbal communication, negotiation, coordination, and stakeholder management skills.
Planning & Organization: Strong organizational skills, attention to detail, and the ability to manage multiple procurement activities and meet deadlines.