Contract Manager / Legal Sector

Your tasks

To manage the Foundation’s contractual affairs and ensure the effective drafting, review, and administration of contracts and agreements, while safeguarding the Foundation’s legal rights and interests. The role is responsible for ensuring contractual compliance with applicable laws and regulations, providing legal advice on contractual matters, overseeing contract documentation and archiving, and developing the department’s processes and team capabilities to support the Foundation’s operational and strategic objectives.

1. Contract Drafting and Review: Draft, review, and update employment and consultancy contracts in coordination with the Human Resources Department, as well as contracts relating to small-scale projects, loans, scholarships, and humanitarian cases. Provide legal opinions on employment contract provisions in accordance with the Egyptian Labour Law.
2. Lease Agreements and Property Legal Affairs: Draft and review lease agreements for the Foundation’s premises and project locations, including branches, shops, offices, warehouses, and residential units. Verify the legal status of these properties and identify any legal obstacles that may affect the Foundation’s rights or use of the premises.
3. Legal Procedures for In-Kind Donations: Coordinate with the In-Kind Donations Department to verify the legal status of donated items, determine the appropriate legal procedures for accepting donations, and ensure that the required legal requirements are fulfilled.
4. Transfer of Ownership of Donated Assets: Undertake the legal procedures necessary to transfer ownership of donated assets to the Foundation and ensure that the transfer is properly documented.
5. Legal Representation: Represent the Foundation before competent courts, the Public Prosecution, police departments, real estate registration offices, and other relevant official authorities.
6. Litigation and Legal Complaints: Coordinate with the relevant departments regarding legal proceedings initiated by or against the Foundation. Prepare and submit legal complaints and reports on behalf of the Foundation and take the necessary legal measures to protect and defend its interests before the competent authorities.
7. Administrative Investigations: Conduct administrative investigations into work-related violations as required, prepare legal memoranda setting out the relevant findings and legal opinions, and submit them to senior management for consideration and appropriate action.
8. Licenses and Official Approvals: Obtain the licenses, permits, and official approvals required for the Foundation’s activities from the competent authorities.
9. Legal Translation: Translate contracts and agreements entered into by the Foundation from Arabic into English and vice versa, ensuring accuracy of legal terminology and consistency of meaning, and submit the translations to the direct supervisor for review.
10. Development of the Contracting Framework: Develop plans to improve the Foundation’s legal contracting framework in alignment with the policies, procedures, and strategic direction of the Legal Affairs Sector.
11. Legal Compliance and Contractual Risk Management: Ensure that the Foundation’s contracts comply with applicable laws and regulations, internal policies, and organizational procedures. Monitor relevant legislative and regulatory amendments, review contractual documents accordingly, and recommend measures and implementation plans to maintain compliance and mitigate legal risks.
12. Contracts Department Management: Manage the Contracts Department by planning and distributing workloads, monitoring progress, and ensuring timely completion of assignments. Maintain high standards of drafting accuracy and contractual integrity, ensuring that contractual terms are legally sound, fair, balanced, and protective of the Foundation’s rights and interests.
13. Legal Advisory Services: Provide legal support and advice to the Foundation’s sectors, departments, offices, and committees. Conduct the necessary legal research and careful review before the Foundation enters into contracts or undertakes activities with legal implications.
14. Contract Templates and Document Management: Periodically review and update the standard contract templates used by the Legal Affairs Sector, as well as supply, procurement, purchasing, and service contract templates used by the Supply Chain Sector, in coordination with the relevant departments. Address contractual gaps and weaknesses, and oversee the proper electronic archiving and physical filing of the Foundation’s contracts.
15. Digital Transformation and Process Improvement: Propose strategies for digitizing legal procedures and contract management processes to improve efficiency, streamline workflows, and facilitate the execution and monitoring of contracting activities.
16. Team Management and Development: Establish performance objectives, performance standards, and job descriptions for direct reports in accordance with the approved organizational structure. Plan, allocate, and monitor work to ensure quality and timely delivery. Contribute to the design of training programs that enhance employees’ legal, technical, and professional capabilities. Hold regular meetings with the direct supervisor and team members to review contract status, address obstacles, and identify practical solutions. Foster teamwork, professional integrity, and adherence to the ethical standards governing legal practice, while motivating team members to achieve high performance.

Requirements

A. Education

• Bachelor’s degree in law from a recognized university.
• A postgraduate qualification in law, contracts, or a related field is an advantage.

B. Professional Experience

• Relevant professional experience in legal affairs, contract drafting, contract review, and legal advisory services.
• Previous experience supervising or managing a team and coordinating contractual matters across departments is preferred.
• Experience in the nonprofit sector, development organizations, or institutions managing multiple projects is an advantage.

C. Technical Knowledge and Skills

• Strong knowledge of Egyptian laws and regulations relevant to contractual matters, particularly employment contracts, civil and commercial contracts, leases, and legal procedures.
• Proficiency in drafting, reviewing, and interpreting contracts and legal agreements.
• Ability to identify contractual risks, assess legal implications, and recommend appropriate mitigation measures.
• Knowledge of legal procedures relating to litigation, complaints, administrative investigations, official licenses, and property ownership transfers.
• Ability to conduct legal research and prepare clear, accurate legal memoranda and opinions.
• Strong Arabic drafting skills and the ability to translate legal documents between Arabic and English.
• Proficiency in Microsoft Office applications and electronic document management and archiving systems.