Administrative Analyst

Manage and execute the company's internal administrative and financial processes, ensuring the correct handling of invoicing, payments, collections, expenses, and documentation, as well as the generation of reliable and timely information for Management.

MAIN RESPONSIBILITIES

Accounts Receivable

• Follow up on pending invoices and due dates.
• Keep client statements of account updated.
• Perform collection follow-up.
• Record and reconcile payments received.
• Prepare portfolio and collection reports.

Accounts Payable

• Receive and review supplier invoices.
• Control due dates.
• Prepare the payment schedule.
• Follow up on payments made.
• Keep supplier statements of account updated.

Invoicing and Documentation

• Prepare and send invoices.
• Prepare credit notes and payment complements.
• Review tax requirements of the documentation.
• Organize and keep physical and digital files updated.

Administrative Control

• Perform bank reconciliations.
• Maintain control of expenses and petty cash.
• Review and control expense verifications.
• Prepare administrative information for the accounting area.
• Keep administrative records updated.

Reports and Analysis

• Prepare periodic accounts receivable and accounts payable reports.
• Prepare expense and invoicing reports.
• Support cash flow monitoring.
• Identify differences, delays, or inconsistencies.
• Generate alerts and follow up on situations that require Management's attention.

Suppliers and/or Clients

• Registration and updating of supplier and/or client information.
• Request and control of documentation.
• Administrative follow-up of invoices.
• Control of payment terms and dates.
• Portal administration

REQUIREMENTS

• Bachelor's degree in Administration, Accounting, Finance, or a related field.
• 3 to 5 years of experience in administrative functions.
• Intermediate/advanced Excel skills.
• Experience in invoicing and CFDI.
• Experience in accounts receivable and accounts payable.
• Knowledge of bank reconciliations.
• Experience in preparing administrative reports.
• Desirable experience with ERP or administrative systems.
• Intermediate English.

COMPETENCIES

• Organization and attention to detail.
• Analytical capacity.
• Follow-up and sense of urgency.
• Responsibility and confidentiality.
• Proactivity.
• Effective communication.
• Ability to detect problems.
• Results orientation.
• Ability to work autonomously.

-Requirements-

Minimum education: Upper secondary education

• Technological High School

3 years of experience Languages: English Age: From 25 years old Knowledge: Communication, Collection, Financial statements, Invoicing, Microsoft excel Keywords: administrativo, administrative, analista, analyst