Bilingual Administrative Assistant

MIGNOW was born in Brazil and was created for the world. We are a technology, innovation, and digital transformation company, with a team that believes in collaboration, protagonism, transparency, respect, and continuous improvement.

We are looking for a person to act as a Bilingual Administrative Assistant, supporting administrative routines and our office operations. This person will be responsible for activities such as posting invoices, supplier payments, reimbursements, quotes, purchasing, office organization, and support for national and international corporate travel, including flights and accommodations.

We are looking for someone organized, proactive, attentive to detail, and with a sense of priority, who enjoys solving problems and has ease in dealing with different daily demands. Since the position will support operations and travel in different countries, English is essential.

This is an opportunity for those who want to develop their career in the administrative area in a global, dynamic, and growing company, having contact with different areas, suppliers, and national and international operations.

Responsibilities and duties

💜 Here, in your day-to-day, you will support MIGNOW's administrative routines, contributing to the organization and smooth functioning of our operations and the office. Your main activities will be:

• Perform posting and control of invoices, including opening and monitoring Payment Orders;
• Support supplier payment and monitoring;
• Perform processing and control of reimbursements;
• Perform quotes and purchasing of materials, products, and services;
• Perform quoting, purchasing, and organization of flights and accommodations for national and international travel;
• Support corporate travel logistics in different countries;
• Organize and monitor suppliers and service providers;
• Support the general organization and maintenance of the office, including materials, supplies, and other daily needs;
• Keep documents, controls, spreadsheets, and receipts organized and updated;
• Support employees and leadership with administrative demands;
• Monitor requests under your responsibility from start to finish, ensuring organization, deadline compliance, resolution of demands, and accountability.

Requirements and qualifications

✅ Mandatory Requirements:

• Currently pursuing or completed higher education in Administration, Business Management, or related areas;
• Advanced English (oral and written communication) - will be validated in the interview;
• Good communication, organization, and attention to detail;
• Advanced Office Package - good use of Excel is essential;
• Proactive profile, responsible, and with a sense of urgency.

📚 Requirements we would like you to have:

• Experience in administrative/financial or office routines;
• Knowledge of invoices, payments, reimbursements, and administrative controls;
• Experience with quotes, suppliers, and travel organization;
• Spanish is a plus;
• Interest in new technologies, especially AI, for routine optimization.

Additional information

📌 About the position:

• Hybrid (4 days in-person) - We are in the south zone of São Paulo, near Morumbi shopping;
• Bradesco Health Plan (no discount, no co-participation);
• Dental Plan (no discount, no co-participation);
• Meal Voucher (no discount)
• Transport Allowance (no discount)
• TotalPass
• Life insurance

Liked the challenge? Apply now!!! 🚀

#WeAreMignow #WeRock