Office Manager and Executive Assistant (M/F)

About the company

You will join a dynamic and caring team, where excellence is cultivated without ever taking ourselves too seriously.

A rare opportunity to join a human-sized organization, recognized for its excellence, and to hold a central role alongside executives operating in a particularly stimulating international environment.

Your tasks

• Management of complex and shifting calendars;
• Organization of appointments with high-level interlocutors;
• Coordination of national and international travel;
• Preparation and follow-up of strategic meetings;
• Priority management and anticipation of executives' needs.

Personal Assistance

• Occasional management of personal matters for the executives (approximately 15% of the position);
• Follow-up of requests requiring discretion, trust, and a sense of service.

Office Management

• Supervision of daily office life;
• Management of service providers and suppliers;
• Logistic coordination of the premises;
• Ensuring the maintenance of an irreproachable working environment.

Requirements

This position is intended for a person who enjoys lively, demanding, and constantly evolving environments.

English is the daily working language, and you will operate in a resolutely international context, where agility, reactivity, and relational intelligence make the difference.

Beyond your background, we are primarily looking for a personality. A person capable of combining professionalism, high standards, relational intelligence, and good humor, in an environment where trust, commitment, and team spirit occupy a central place.

• Significant experience in executive assistance, office management, or a premium environment;
• Fluent to bilingual English is imperative;
• Keen sense of organization and anticipation;
• Great adaptability in the face of the unexpected;
• Excellent presentation and communication;
• Discretion, reliability, and a sense of service;
• Ability to manage multiple subjects simultaneously with serenity;
• Positive, flexible, and solution-oriented mindset.

Other

Here, nothing is fixed. Priorities evolve rapidly, interlocutors are international, travel is frequent, and days are rarely identical.

Conditions · Status · Framework Based in Paris Indicative hours: 9:00 AM - 7:00 PM with flexibility depending on activity Occasional teleworking possible (up to 1 day per week after integration) Very beautiful offices International and high-profile environment High-visibility position with the executives.