Administrative Assistant

Your tasks

Assistant to the Administrative Management, responsible for providing comprehensive support to the General Management and ensuring the proper functioning of the organization's administrative, logistical, and documentary processes.

Main functions Manage and follow up on administrative requests from the General Management. Maintain constant communication with internal and external clients, ensuring timely and effective responses. Coordinate the relationship and information flow with strategic clients and commercial allies. Plan and coordinate national and international travel, including reservations, itineraries, accommodation, transportation, advances, and expense legalization. Organize corporate events, meetings, conventions, and brand launches. Administer and control travel expense processes, representation expenses, advances, and petty cash. Manage purchasing and procurement processes through SAP, including purchase requisitions, purchase orders, invoicing, and payment follow-up. Prepare quotes and comparisons for the contracting of goods and services. Follow up with suppliers, purchase orders, and associated administrative processes. Prepare management reports, executive reports, and activity tracking for the area. Control and perform administrative follow-up on corporate vehicles, verifying insurance, taxes, and other legal requirements. Administer, organize, and safeguard confidential company documentation. Provide transversal support to different areas of the organization. Handle reception, telephone calls, correspondence, and visits from internal and external clients.

Requirements

Professional in Business Administration, Public Accounting, or related careers. Minimum 4 years of experience in administrative roles, management assistance, or similar positions. Knowledge and skills Advanced Excel. Handling of SAP (desirable). Preparation and presentation of executive reports. Excellent verbal and written communication. Organization and planning. Service orientation. Ability to manage multiple tasks simultaneously. Handling of confidential information. Attention to detail and process follow-up.-Requirements- Minimum education: University / Professional Career 3 years of experience Languages: English Knowledge: Ability to advise, Communication, Team management, Petty cash, Management, Microsoft excel, Organization, Follow-up, Support, Transportation Keywords: ayudante, asistente, auxiliar, aux, auxiliary, assistant, helper, aide, administrative