Event Coordinator - Temporary position

About the company

Matrikel1 might look as an office hotel, but we are so much more than that! Located in the heart of Copenhagen, built around the companies and people who make up our community. Our members are at the core of what we do, and our events bring the place to life.

Your tasks

Across nearly 1,000 sqm of event space, we host an exceptionally diverse range of occasions. From intimate two-person meetings and corporate conferences to dinners for 200 guests and parties for more than 700, no two events are quite the same. Our clients range from corporate businesses and private hosts to couples celebrating their weddings. We also collaborate with our members and industry partners to create events that strengthen the community around us.

As an Event Coordinator, you will play an important role in bringing events to life, ensuring that every occasion runs smoothly from the initial preparations to the final moments. Working alongside the Event Manager, you will help turn client briefs into well-executed experiences, ranging from business meetings and conferences to private gatherings and high-profile events.

You will act as a key link between clients and our operational teams, including the kitchen, bar and facilities. Your focus will be on translating event plans into clear, actionable instructions, coordinating practical arrangements and ensuring that all departments are prepared for what lies ahead.

This is a hands-on position where no two days are quite the same. You will manage special requests, coordinate and participates in event set-ups and re-sets, keep track of changing requirements and support the teams on the ground when it matters most. With a proactive mindset and a strong sense of hospitality, you will help create a seamless experience for both clients and guests, from the initial preparations through to the successful completion of each event.

Requirements

• You have previous experience in event coordination, event operations, meetings or conference planning, or a similar position.
• Prior experience from the hotel industry is a valuable asset.
• You enjoy working across departments and building strong working relationships with colleagues from different teams.
• You can turn client requests and event plans into clear instructions, ensuring that everyone involved understands their responsibilities.
• You communicate confidently in both Danish and English, both verbally and in writing.
• You have a structured approach to your work and know how to manage multiple tasks while keeping track of important details.
• You take initiative, follow up on outstanding tasks and identify potential challenges before they affect the event.
• You remain composed and flexible when faced with unexpected changes, urgent requests or shifting priorities.
• You take pride in contributing to a positive guest experience and understand the importance of teamwork in delivering successful events.
• You are hands on and don’t mind helping on the floor when it is needed.
• You are flexible regarding working hours when business needs require it. While most working hours will fall within regular office hours, you are expected to be present during major events and take on Duty Manager responsibilities during busier periods.