Senior Operations Admin
Senior
- Review and verify daily, weekly and monthly operational records submitted by respective operating units for completeness, consistency and accuracy.
- Monitor the timely submission of operational records and follow up with respective Supervisors on missing, incomplete or abnormal records.
- Maintain oversight of operational record control and ensure records are properly organized, traceable and available for management review, audits and regulatory inspections.
- Manage and maintain the waste tracking system covering incoming waste, storage, internal transfer, treatment and outgoing waste/products, based on records submitted by respective operating units.
- Perform periodic reconciliation of waste quantities, tank inventory, treatment records and outgoing records, and investigate or follow up on identified discrepancies.
- Coordinate with respective Supervisors and Operations Admin to ensure supporting documents for waste movements and operational activities are complete and properly maintained.
- Plan and conduct periodic internal audits on operational records, waste tracking, document control and compliance with established operational procedures.
- Document internal audit findings and maintain the corrective action tracker, including responsible PICs, target completion dates, supporting evidence and closure status.
- Follow up on audit findings, record discrepancies and outstanding corrective actions with respective PICs, and escalate overdue or significant issues to the Operation Manager.
- Support internal audits, external audits, customer audits and regulatory inspections by coordinating the preparation, verification and retrieval of required operational records and supporting documents.
- Prepare and consolidate weekly reports, huddle reports and other routine Operations reports for management review.
- Review plant utility consumption data and other operational information prepared by the Operations Admin, and support operational cost monitoring and analysis.
- Coordinate and prepare monthly operational data, statistics and supporting information required for submission to relevant government authorities.
- Prepare periodic management summaries highlighting waste movements, inventory reconciliation, record status, audit findings, outstanding actions and other key operational issues.
- Guide and support the Operations Admin in record management, document control, and waste tracking support, audit preparation and routine administrative activities.
- Coordinate with Operations, Compliance, Finance, Procurement, HR and other relevant departments on operational records, reporting, audits and administrative matters.
- Perform other operational control, reporting and coordination duties as assigned by the Operation Manager.