Operations Assistant

Your tasks

About the Role Mellcrest is looking for an organised and proactive Operations Assistant to support our Operations Director and help keep our day-to-day operations running smoothly. You will manage operational administration, maintain accurate records and support our ISO 9001 quality and ISO 14001 environmental management systems. This is a varied role combining administration, compliance, reporting and meeting coordination.

Responsibilities of an Operations Assistant

• Support the Operations Director with diary management, meeting arrangements and communication with colleagues and contractors.
• Maintain accurate operational records, trackers, shared files, policies, procedures and standard operating procedures (SOPs).
• Help maintain ISO 9001 and ISO 14001 documentation, including version control, risk and improvement registers and audit records.
• Coordinate internal audit schedules, track findings and actions, and help prepare for external audits and management reviews.
• Maintain compliance information, supplier certificates, product specifications and relevant training and environmental records.
• Log complaints and quality issues, support corrective actions and flag potential compliance risks.
• Compile accurate daily sales figures and monthly operational KPI reports.
• Take minutes at key meetings, record decisions and deadlines, and follow up on outstanding actions.
• Support process improvements, staff briefings and the monitoring of review deadlines for the Operations Director’s team.

Requirements

Skills of an Operations Assistant

• Experience in an administration, operations or office support role.
• Strong organisational skills, attention to detail and the ability to manage competing deadlines.
• Clear written communication and experience preparing meeting minutes or accurate records.
• Confidence using Microsoft 365, particularly Word, Excel, Outlook and Teams.
• Ability to follow up professionally with colleagues at different levels and handle confidential information appropriately.
• A proactive, reliable and practical approach to completing tasks and improving processes.

Desirable Experience for our Operations Assistant

• Familiarity with ISO 9001, ISO 14001 or another management system.
• Experience maintaining registers, action logs or controlled documents.

What we offer

• 33 days annual leave (including bank holidays)
• Contributory pension scheme
• Annual Leave and paid sick days increase with length of service
• Training and development opportunities.
• 25% Colleague discount and a bi-monthly free pack of toilet paper
• Regular work socials