Your tasks
- Providing secretarial and admin support to the Directors and team
- Manage and ensure all matters are redirected to the relevant parties with discretion and attended to meticulously during the Directors' absence
- Managing diaries, schedules and provide admin support to the team of engineers (make appointments, schedule meetings, travel/hotel/visa arrangements)
- Managing incoming & outgoing telephone calls, messages and electronic mails.
- Seeing to office guests
- Preparing management meeting agenda, minutes of meetings, transcribing dictation
- Handling and distributing all incoming and outgoing correspondences
- Assist in the preparation of all documents & correspondences, such as letters, reports, tender, specifications, submission proposals, emails etc.
- Assisting in general administrative duties and work of other teams to ensure smooth operation
- Assist in liaising and coordinating all activities and work with the overseas offices
- Handle all information with discretion and strict confidentiality
- Update and upkeep contact lists
- Process claims and timesheets
- Assist with the preparation of presentation materials, bid documents and fee proposals
- Assist to monitor and track status of projects
- Work closely and coordinate with corporate services and other engineering departments
Requirements
- 3 to 5 years of working experience in similar field
- Experience with preparing tender documents, specifications and contracts will be an added advantage
- Ability to work in fast-paced environment and under tight deadlines
- Must be pro-active, to take initiative without waiting for instructions
