Accounts & Operations Admin Executive

4-Day Work Week | Singapore We’re looking for a reliable, organised and numbers-savvy Accounts & Operations Admin Executive to support our day-to-day accounts, payroll administration, customer operations and general business administration. This is a role for someone who enjoys keeping things in order, is comfortable working with numbers, and is also good with people. More importantly, we’d love someone who takes ownership, notices when something is missing, follows up without always needing to be reminded, and helps us keep the operational side of the business running smoothly. No recruitment responsibilities are required for this role. What You’ll Be Doing Accounts & Finance Administration Handle basic bookkeeping and maintain accurate financial records

Prepare and issue client invoices

Track accounts receivable and follow up professionally on outstanding payments

Assist with accounts payable and payment tracking

Perform bank and transaction reconciliations

Organise receipts, invoices, expense claims and supporting documents

Maintain proper records of company expenses and payments

Support month-end account preparation and liaise with our external accountant where required

Flag discrepancies, overdue payments or unusual transactions to management

Assist with simple financial reports and trackers

Payroll & People Administration Prepare and maintain monthly payroll information

Track employee leave, attendance and relevant staff records

Maintain accurate payroll, claims and employee administrative records

Assist with CPF and routine payroll-related administration where required

Coordinate with employees on missing claims, documents or administrative matters

Keep track of relevant internal administrative deadlines

There is no recruitment scope for this position. Customer & Business Operations Assist with day-to-day customer operational matters

Coordinate customer requests, documentation, billing enquiries and administrative follow-ups

Liaise with customers and internal team members to ensure operational matters are followed through promptly

Track outstanding customer requests and necessary follow-up actions

Escalate matters to the relevant team member when further attention is required

Keep customer and operational records accurate and up to date

Support smooth coordination between accounts, operations and the client-facing team

General Administration Maintain organised digital records and documentation

Keep track of recurring payments, subscriptions, renewals and administrative deadlines

Follow up internally and externally to ensure outstanding matters are closed

Assist management with simple reports, trackers and operational information

Proactively identify gaps, discrepancies or administrative issues before they become problems

Support other reasonable finance and operational administrative matters when required

Who We’re Looking For You don’t need to be a full-fledged accountant, but you should be someone who is: Comfortable and confident working with numbers

Detail-oriented and organised

Good with people and able to communicate professionally

Comfortable following up on payments and outstanding matters

Responsible when handling confidential financial and employee information

Able to work independently and manage recurring deadlines

Proactive and observant, with the ability to spot when something doesn’t look right

Comfortable using Excel or Google Sheets

Familiar with accounting software such as Xero, QuickBooks or similar platforms, which would be an advantage

Experienced in basic bookkeeping, accounts or finance administration, which would be preferred

The Kind of Person We’d Love We’re looking for someone dependable who likes numbers but is equally comfortable dealing with people . Someone who keeps an eye on the details, follows through, reminds the team when something needs attention and takes pride in keeping things organised. You should be comfortable switching between reconciling numbers, checking payroll information, following up on an invoice and helping to sort out a customer operational matter. If you’re the sort of person who spots something and thinks, “I should probably get this sorted before it becomes an issue,” you’ll probably fit in well here. Working Arrangement Work Week: 4 days per week Employment Type: Full-time Location: Singapore Programme: Career Conversion Programme (CCP), subject to candidate and programme eligibility This role provides exposure across bookkeeping, finance operations, payroll administration, customer operations and general business administration, with opportunities to build stronger digital accounting and operational capabilities as the company grows.