Account Executive (1 Year Contract-Renewable)

Your tasks

1. Accounts Payable & Vendor Management

1. Process and verify local and overseas supplier invoices accurately and in a timely manner.
2. Perform invoice matching, account coding, and vendor statement reconciliations.
3. Liaise with vendors and internal stakeholders to resolve invoice discrepancies and payment-related queries.
4. Prepare and process vendor payments in accordance with company policies and approval requirements.
5. Maintain accurate vendor master data and supporting documentation.

2. Employee Claims & Reimbursements

1. Review and process employee expense claims in accordance with company policies and procedures.
2. Verify supporting documents, receipts, and claim submissions for accuracy and completeness.
3. Coordinate approvals and ensure timely reimbursement of employee expenses.

3. Cash, Banking & Treasury

1. Monitor and process banking transactions, including fund transfers, cheque payments, and other financial disbursements.
2. Perform bank reconciliations and maintain accurate banking records.
3. Assist in foreign currency monitoring and treasury-related activities.
4. Administer petty cash transactions and reimbursements in accordance with company policies.

4. Inventory & Stock Accounting

1. Record and reconcile inventory transactions accurately.
2. Perform stock adjustments and investigate inventory discrepancies.
3. Support periodic stock counts and inventory verification exercises.
4. Prepare inventory aging analysis and stock provision reports.

5. General Ledger & Financial Reporting

1. Prepare journal entries, accruals, prepayments, and other accounting adjustments.
2. Perform balance sheet reconciliations and maintain supporting schedules.
3. Assist in month-end, quarter-end, and year-end closing activities.
4. Prepare financial reports and analyses to support management reporting requirements.
5. Ensure accounting records are accurate, complete, and maintained in compliance with company policies.
6. Utilize Microsoft Dynamics 365 (D365) or other ERP systems to process financial transactions and maintain accounting records.

6. Audit & Compliance

1. Support internal and external audit activities by preparing schedules and required documentation.
2. Maintain proper accounting records, documentation, and filing systems.
3. Ensure compliance with accounting standards, internal controls, statutory requirements, and company policies.

7. Administrative & Ad Hoc Support

1. Maintain finance and accounting documentation in an organized manner.
2. Assist with finance-related data maintenance and system updates.
3. Support continuous improvement initiatives to enhance efficiency and accuracy within finance operations.
4. Collaborate with shared service teams and other departments to resolve finance-related matters.
5. Assist with any Ad-hoc Duties that may arise and to complete the Task Assigned satisfactorily.

Requirements

Qualifications & Requirements

• Diploma or Degree in Accounting, Finance, or a related discipline.
• Minimum 3 years of relevant accounting or finance experience.
• Hands-on experience in accounts payable, accounts receivable, general ledger, and month-end closing activities.
• Experience using Microsoft Dynamics 365 (D365) or other ERP/accounting systems is preferred.
• Knowledge of financial reporting, reconciliations, and accounting principles.
• Experience in inventory accounting, stock reconciliation, and payment processing will be an advantage.
• Familiarity with audit processes and internal control procedures.
• Strong analytical, problem-solving, and numerical skills.
• Meticulous, organized, and able to work with a high level of accuracy.
• Good communication and interpersonal skills with the ability to work effectively with internal and external stakeholders.
• Able to work independently, manage multiple priorities, and meet deadlines in a fast-paced environment.
• Experience in the engineering, marine, logistics, trading, or manufacturing industry will be an advantage.