EXECUTIVE ASSISTANT - LEGAL DEPARTMENT - M/F

Description:

Within the Group Legal and Compliance Department, you will assist the 11 members of the department team and act as an interface with members of the Executive Committee, executive assistants (particularly the assistant to the Administrative and Financial Department), service providers, other headquarters departments, and French and international establishments. In this capacity, your main missions will be:

• Organize and schedule meetings for the legal and compliance team, as well as team days (manage calendars, prepare materials, ensure logistics, and write minutes, etc.);
• Participate in the preparation of the Group Legal and Compliance Department budgets and ensure regular monitoring; ensure invoice management (entering purchase requests into AX, reception, processing for payment with the accounting department);
• Ensure rigorous processing of incoming mail (registration, transmission, follow-up), registration of contracts and trademarks in the MAYOLY database, archiving of original documents, drafting, proofreading, and formatting of emails, letters, or documents;
• Ensure the sending of documents in France and internationally (via DHL and other providers) and guarantee their successful receipt at the destination;
• Support members of the legal and compliance team in the preparation and administrative management of their files (e.g., vendor creation, creation of purchase requests, service reception, follow-up and reminders to accounting for payment, etc.);
• Manage relations with notaries and embassies for the certification and legalization of documents internationally;
• Manage the legal and compliance department's subscriptions to various databases/outsourced tools;

Profile sought:

We are looking for someone with a 2-year higher education degree (legal assistant or executive assistant), with at least 6 years of experience in a similar role, acquired in a company or a law firm.

You have perfect mastery of office tools.

You are proficient in English, both spoken and written, in order to manage international partners. Equipped with good interpersonal skills, pedagogical skills, and an excellent sense of service and organization, you are attentive, autonomous, dynamic, reactive, rigorous, and know how to demonstrate discretion.

You are able to perform numerous tasks at a sustained pace.

Your adaptability allows you to provide appropriate responses to your various interlocutors. Beyond competence, we are looking for high-potential, motivated, and curious candidates who have the capacity and desire to work in a team, in a high-growth context, in France and internationally.