2408 Receptionist cum Admin Assistant /Lorong Chuan

Name of Authority: St. Gabriel’s Primary School

Contract Period: Base Period: From 1 Dec 2026 to 30 Nov 2027 but services not required for the following period: a) 1 Dec 2026 to 27 Dec 2026 b) 1 Jun 2027 to 23 Jun 2027

Option to Extend: The Contractor grants the School the option to extend the Contract for a further period of 1 year from 1 Dec 2027 to 30 Nov 2028, but services not required for the following period: a) 1 Dec 2027 to 25 Dec 2027 b) 1 Jun 2028 to 21 Jun 2028

The School shall have full discretion to exercise this option, in whole or in parts, and in as many phases as it deems fit, by issuing written notice(s) to the Contractor at any time before the expiration of any subsisting Contract Period. Unless otherwise specifically agreed between the Parties, any Services rendered during the extended period shall be subject to the same terms and conditions (inclusive of any amendments) of the Contract.

Requirements: The Personnel shall minimally have the following qualifications, skills and experience: Qualification

• O Level certification and equivalent with good communication, and customer service skills.

Other Requirements

• Knowledge of administrative and clerical procedures and duties.
• Knowledge of computers and relevant software applications including Microsoft Excel, Word etc.
• Knowledge of customer service principles and practices.
• Preferably 3 years of relevant experience in reception.
• Prior relevant working experience in school will be advantageous.
• Meticulous and independent.

Job Scopes： The Services required are set out as follows:

• Providing support and assisting general administration in General Office.
• Supporting printing needs of school (e.g. worksheets and documents) when required and ensuring materials are efficiently produced.
• Assisting in maintenance of printing equipment (printers, copiers), including monitoring, and managing of ink, toner, paper supplies to ensure uninterrupted printing.
• Answering the phone calls in a timely manner, including screening and directing calls to the appropriate colleagues. This include taking and relaying of messages where necessary.
• Dealing with enquires by parents, members of public and other stakeholders.
• Assisting in office administration matters and clerical work, including receiving, sorting and distributing daily mail/deliveries/posts/couriers, maintaining a log book.
• Attending to sick/injured students and contact caregivers (if required), ensuring that all accidents / injuries are appropriately recorded / reported.
• Upkeeping office general conditions, including tidying and maintaining the reception area in the General Office.

Officer may be deployed to the General Office as receptionist. Officer will report to the Administration Managers.

Maxhunt Resource Pte Ltd | EA Licence: 22C1322 Cynthia Lai | Registration No: R25146301