0309 Management Executive Officer /Rumbia

Name of Authority: CHIJ St. Joseph’s Convent

Contract Period: From 1 Jan 2027 to 31 Dec 2027

Personnel to be deployed at the following hours:

• Mondays to Fridays: 8:30am to 5:30pm, inclusive of 45 mins lunch break
• Service not required on Saturdays, Sundays and gazetted public holidays

Requirements: The Personnel shall minimally have the following qualifications, skills and experience:

• Good interpersonal, communication skills and a collaborative team player.
• Good organizational skills and ability to work in a dynamic fast-paced environment.
• Ability to multi-task with good time management.
• Proficiency in Microsoft Office applications and IT systems.
• At least 2 years of experience in customer service, admin, finance and/or procurement.
• Preferably 2 years of experience in a school environment.
• Possess Diploma or above qualification.

Job Scopes： The Services required are set out as follows:

Customer service:

• Handle counter duties and inquiries at reception of the School General Office, ensuring smooth daily operations and accurate information delivery.
• Manage customer engagement by attending to phone and walk-in queries from parents, students, staff, and vendors in a friendly and professional manner.
• Provide positive service experiences, addressing concerns effectively and escalating issues when needed to ensure timely resolution.

Admin:

• Oversee bus bookings and ensure accurate scheduling and coordination for school transport needs.
• Manage daily mail by recording, sorting, and distributing incoming correspondence efficiently.
• Coordinate distribution of materials to teachers and students to support smooth school operations.

Finance:

• Liaise with buyers to verify vendors’ invoices, ensuring accuracy and compliance with school policies and financial procedures.
• Assist in collating supporting documents required for timely and accurate payment processing.

Procurement:

• Support and execute procurement transactions, including processing purchase requests and vetting purchase documents for accuracy and compliance.

Operations:

• Administer basic first aid to students as needed to ensure their safety and well-being.
• Manage inventory of stationery and office supplies, maintaining adequate stock levels.
• Perform any other duties or projects assigned by the school to support smooth operations.

Maxhunt Resource Pte Ltd | EA Licence: 22C1322 Cynthia Lai | Registration No: R25146301