PURCHASING CLERK

Your tasks

The Purchasing Runner is responsible for collecting, delivering, and handling purchasing-related transactions, including picking up ordered items, transporting documents, and ensuring smooth coordination between suppliers and the dealership. This role ensures timely movement of goods and paperwork to support dealership operations efficiently.

Key Accountabilities

• Ensures timely delivery of materials as required by requestors.
• Sources for possible alternatives supplier.
• Responsible for assisting in the day-to-day operation of the purchasing team

Job Tasks and Requirements

• Pick up and deliver spare parts, accessories, and supplies from suppliers to the dealership.
• Ensure safe and timely transport of purchased goods.
• Verify that received items match purchase orders before delivery and pick-up.
• Collect and deliver purchase orders, invoices, and supplier contracts.
• Obtain required signatures and approvals from suppliers and internal departments.
• Ensure proper documentation is handed over to the purchasing.
• Assist in returning defective or incorrect items to suppliers.
• Coordinate with purchasing team members to obtain competitive pricing, ensuring that items meet specified quality and requirements.
• Submits canvass result to concerned purchasing staff
• Purchases items that are urgently needed especially after-sales requirements.
• Buys & picks-up any urgent outside parts or any item required.
• Processes shipping documents and assists sales & dispatching personnel for vehicles bound to other locations
• Perform basic office tasks, such as filing, photocopying and scanning documents
• Canvass various products and services (i.e. office supply, maintenance services and equipment).
• Liquidate all purchased items
• Ensure smooth pickup and delivery process with minimal errors.

Requirements

Qualifications/Requirements

• Graduate of any 2-year course or undergraduate of any 2 years or more in college.
• 1 year of experience in purchasing management is an advantage.
• Familiar in Metro Manila area
• Knowledge in MS Office (Word, Excel, Powerpoint).
• Strong organizational and multitasking skills.
• Good communication skills
• Attention to details and accuracy.
• Ability to maintain confidentiality and handle sensitive information.
• Has and can drive a motorcycle