adminstrator

Company Overview

Materia is a growing home and lifestyle business focused on curated products, materials, sourcing, and practical solutions for modern living. We seek passionate, organised individuals to support product research, supplier coordination, sourcing, customer enquiries, and showroom operations.

Job Summary

The Administrator cum Procurement Executive supports daily operations, supplier coordination, and product sourcing to ensure smooth office functioning and effective procurement for Materia’s curated home products. We welcome fresh graduates. Working Location: Stellar @ Tampines

Responsibilities

• Manage office administration tasks to maintain smooth daily operations and support showroom activities
• Organise and process quotations, purchase orders, invoices, delivery orders, and related documentation accurately
• Maintain comprehensive and organised records of customers, suppliers, products, and purchases for easy retrieval and reporting
• Coordinate appointments, meetings, and internal schedules to optimise team productivity
• Respond to customer enquiries and conduct timely follow-ups to ensure customer satisfaction
• Prepare reports, spreadsheets, and administrative documents to support management decision-making
• Maintain filing and documentation systems to ensure compliance and accessibility
• Assist management with day-to-day coordination and ad hoc administrative duties to support operational efficiency
• Source products, materials, and suppliers locally and overseas to meet business needs
• Request and compare supplier quotations, pricing, specifications, and lead times to secure competitive deals
• Liaise and negotiate with suppliers, manufacturers, and factories to establish favourable terms and resolve issues
• Coordinate product samples, orders, deliveries, and product information to ensure accuracy and timeliness
• Maintain supplier databases, product costing, and price records to support procurement transparency
• Monitor purchase orders and follow up on outstanding deliveries to ensure timely receipt of goods
• Verify product specifications, quantities, and order accuracy to maintain quality standards
• Coordinate with suppliers on product defects, replacements, or missing items to resolve discrepancies
• Assist with customised sourcing requests to fulfil specific customer or project requirements
• Collaborate with design and sales teams on product requirements and customer requests to align sourcing efforts
• Support the development of new product categories to expand Materia’s offerings

Preferred competencies and qualifications

• Experience in administration, procurement, purchasing, sourcing, or operations
• Interest in home products, interiors, furniture, renovation materials, or lifestyle products
• Proficiency in Microsoft Office, Excel, or similar software
• Good communication and coordination skills to liaise effectively with suppliers and customers
• Ability to work independently and follow through on tasks
• Mandarin communication skills to facilitate communication with overseas suppliers and factories (advantageous for supplier interactions)
• Experience with China sourcing or supplier platforms
• Min ITE/ Diploma/ Degree

Suitable For

This role suits individuals who enjoy administrative coordination and product sourcing. You will play a key role in organising office operations while helping Materia discover, source, and manage products and suppliers. Growth opportunities exist in procurement, product management, operations, or supplier management.