Administrative Assistant / Project Administrative Assistant (M/F)
Machine translation — original language: French.Show original
Architecture agency based in PARIS 75003 is looking for an administrative assistant. Your tasks:
- mail and telephone call management, physical reception
- monitoring calls for tenders and preparation of application files: M2BPO, ADOBE suite, drafting of contractual documents
- accounting management: PENNYLANE, CHORUS
- human resources management: preparation of payroll for the accountant, tracking of leave summaries, monitoring of recruitment contracts
- purchasing and supplies for the department and office equipment (photocopier, fax)
- management of the team's business travel
- legal: archiving of legal disputes
- monitoring of payments, fees
- bilingual English
You must master the office pack: WORD, EXCEL, OUTLOOK, ADOBE SUITE
SEARCH PROFILE: you have significant experience in secretarial work, ideally in an architecture agency. A plus, you have experience in processing tender files.
Expected qualities:
- Sense of organization, rigor and method.
- Reactivity and ability to manage priorities.
- Good interpersonal skills and ability to work in a team.
- Sense of service and attention to detail.
- Discretion and reliability.
WORKING HOURS 39h per week / 9AM-1PM 2PM-6PM (Friday 5PM) Part-time 4 days per week possible 6-month fixed-term contract (CDD) renewable towards a permanent contract (CDI)
Advantages: company health insurance transport reimbursement possibility to eat on-site