Procurement Agent
The Procurement Agent is responsible for sourcing, negotiating and purchasing sand packaging materials, aggregates and related construction materials from quarries, dredging operators and third-party suppliers, and for coordinating their timely and cost-effective delivery to project sites, yards or barging points. The role works closely withoperations, logistics, finance and project teams to ensure a reliable supply ofmaterials that meets specification, budget and regulatory requirements, whilebuilding and maintaining a dependable supplier and vendor base.
Sourcing & Supplier Management
- Identify, evaluate and onboard suppliers of sand packaging material,aggregates, granite and other construction materials, including quarries,dredging companies and trading intermediaries.
- Conduct supplier due diligence, including verificationof mining/dredging licences, permits and quality certifications.
- Build and maintain a vendor database with pricing,capacity, lead times and performance history.
- Negotiate pricing, payment terms, delivery schedulesand contract terms with suppliers to secure the best value without compromisingquality or supply continuity.
Procurement & Order Management
- Prepare and issue requests for quotation (RFQs),purchase orders and supply contracts in line with project and inventoryrequirements.
- Monitor market prices and supply trends for sand andaggregates, and advise management on price movements, shortages or sourcingrisks.
- Track order status from confirmation through todelivery, resolving delays, shortfalls or discrepancies with supplierspromptly.
- Maintain accurate procurement records, includingpurchase orders, delivery orders, invoices and supplier correspondence.
Logistics & Delivery Coordination
- Coordinate transport arrangements (barges, trucks,haulage contractors) to ensure timely delivery to sites, yards or storagepoints.
- Liaise with logistics providers, jetty/wharf operatorsand site teams to schedule deliveries around project timelines and storagecapacity.
- Monitor freight and haulage costs, and identifyopportunities to improve delivery efficiency and reduce landed cost.
Quality Control & Compliance
- Coordinate with quality control/technical staff toensure materials delivered meet required specifications (grading, moisturecontent, silt content, etc.) and arrange testing where necessary.
- Ensure all procurement activities comply with relevantimport/export regulations, mining and environmental permits, and any applicablesand-trading restrictions in the source and destination countries.
- Maintain proper documentation for customs, licensingand regulatory reporting purposes.
Cost Control & Reporting
- Monitor procurement budgets and work towards costsavings through negotiation, bulk purchasing and supplier consolidation whereappropriate.
- Prepare regular reports on procurement activity,supplier performance, pricing trends and stock/delivery status for managementreview.
- Support month-end and project cost reconciliations byensuring procurement documentation is complete and accurate.