Senior Project Coordinator

Job Responsibilities

• Manage the Document Management System (e.g.,Aconex, SharePoint) to ensure all drawings, specifications, reports, andcorrespondence are accurately logged, tracked, distributed, and archived.
• Maintain up‑to‑date project documentation,including registers for submissions, RFIs, shop drawings, material samples,RINs, and approvals.
• Compiling and formatting project reports,presentations, and tender documentation required by PM team
• Monitor and track the progress and development of all related projectdeliverables through the various stages of the project
• Plan and coordinate all contractor logistics, including the booking ofloading bays, cargo lifts, and delivery routes. ensure strict adherence todesignated delivery windows (often during off-peak/night hours) to minimizeoperational impact.
• Assist in the preparation, implementation, and maintenance of the ProjectExecution Plan (PEP), aligning with MBS policies, standards, and processes.
• Supervising the contractor teams. Provide expertise, guidance, advice,support and motivate contractor teams.
• Assist in the reporting to senior management via meetings or by regularwritten reports the progress of project related matters together with thestatus of related issues.
• Manage limited site storage space efficiently and oversee the dailyremoval of construction debris/waste from the property to designated holdingareas.
• Coordinate 2‑week look‑ahead schedules with contractors; monitor physicalprogress vs. plan, highlight variances, and recommend recovery actions.
• Inspect site daily to ensure contractors meet the property's high visualstandards (clean and properly lit). Enforce strict site housekeeping to preventdust or debris migration into public or operational areas.
• Verify and facilitate MBS work permits (PTW, Hot Work, Height Work) andmanage the daily sign-in/sign-out process for large volumes of contractorworkers.
• Coordinate the RFI (Request for Information) and Shop Drawing submission process,tracking submissions against the Project Tracker.
• Monitor contractor procurement schedule and alert the project team of anypotential delays in long-lead times (eg., stones, ironmongery, joinery, lightfittings)
• Coordinate day‑to‑day construction activities with contractor on‑site toensure works are sequenced according to the Construction programme.
• Coordinate multidisciplinary interfaces (Arch/Str/M&E) on‑site; reviewdrawings for clashes/omissions, consolidate comments
• Track daily and weekly progress of construction activities against theprogramme, identifying delays, incomplete works, or deviations
• Support quality control by identifying defects, notifying contractors,coordinating rectifications, and tracking closure.
• Coordinate collection and verification of as‑built drawings, O&Mmanuals, asset tags, training records, and warranty schedules.
• Assist the PM team with ad hoc tasks andproject‑related administrative duties as assigned.

Job Requirements

Education & Certification

• Tertiary Degree in a Construction/Building/Project Management/Engineeringrelated field.

Experience

• Minimum 3 to 5 years working experience in the field of Project Managementwith experience working on major fit-out, A & A building projects.

Other Prerequisites

• Experience in the Hospitality field and/or live working environment ispreferred.
• Sound knowledge of Project Management procedures.
• Strong communication skills, as well as the ability to visualize issuesand communicate them to others.
• Outstanding organization, coordination and leadership skills – ability tocoordinate groups of Consultants/ Contractors.
• Ability to work in a team environment.