administrative assistant

Administrative Assistant ? Safety Department

About the Role

Maple Reinders Constructors is currently looking for an experienced and highly organized Administrative Assistant to join our Safety Department at our Mississauga, Ontario Head Office and play an important role in keeping the team organized, informed, and supported.

We continue to grow without sacrificing our quality and integrity and are dedicated to building great things - solid teams, amazing projects, and lasting relationships. As we continue to win new work in all areas of the company, we are looking for great people like you join our team!

This is an ideal opportunity for an experienced administrator who enjoys being the person behind the scenes who keeps things moving. The successful candidate will be comfortable working independently, managing multiple priorities, and learning new systems and processes as needed.

Responsibilities:

• Provide administrative support to the Safety Department, helping the team stay organized, informed, and on track with day-to-day priorities.
• Prepare, format, organize, and maintain paperwork, reports, presentations, spreadsheets, and other departmental records using Microsoft Word, Excel, and PowerPoint.
• Create and distribute clear, professional communications and documents, including notices and updates.
• Assist with departmental requests and special initiatives, including coordinating Safety Week logistics such as attendance lists, registrations, and event support.
• Support project teams with filing, document assembly, record-keeping, and meeting minutes.
• Assist office and project teams with coordinating general meetings, office and social events, and recurring coordination meetings.
• Manage multiple requests accurately while remaining flexible and responsive to changing departmental needs.
• Use a variety of computer programs confidently and learn new systems as required.
• Produce accurate, timely work in a fast-paced environment.
• Bring a collaborative, service-focused approach to the role.

Qualifications:

• High school diploma or equivalent.
• Minimum 5 years of experience in an Administrative role.
• Advanced proficiency in Microsoft Word, Excel, and PowerPoint.
• Excellent written and verbal communication skills.
• Strong attention to detail and commitment to accuracy.
• Effective organizational and time-management skills.
• Professional discretion when managing confidential information.
• Fast, accurate typing skills.
• Ability to work independently while also supporting a collaborative team environment.
• Previous experience supporting a Safety, Construction, Engineering, or Operations team is considered as an asset.
• Experience supporting teams across multiple locations or time zones is considered as an asset.

About Maple Reinders:

Maple Reinders is one of Canada?s most respected and trusted construction firms, delivering innovative solutions for over 55 years. We are a full-service construction provider specializing in ICI buildings (industrial, commercial, institutional) and civil/environmental projects such as water and wastewater treatment plants, composting facilities, energy-from-waste, and biogas systems.

With 500+ team members across six offices nationwide and more than 2,900 projects completed coast-to-coast, we have built a reputation for excellence, adaptability, and integrity.

We are proud to be:

• A Platinum Member of Canada?s Best Managed Companies

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