Admin Executive

Handle general office administration and day-to-day administrative operations to ensure the smooth running of the office.

Coordinate business travel arrangements for employees, including flight bookings, hotel reservations and visa applications.

Manage the administration and renewal of general office insurance and employee group insurance policies.

Manage customer purchase order (PO) administration, including tracking, updating and monitoring PO status.

Administer local service agreements and contracts, including tenancy, hotel and travel agency arrangements.

Provide administrative and logistical support for company events, celebrations and festive occasions.

Manage office supplies, including stationery and pantry inventory, ordering and replenishment.

 Coordinate office maintenance and liaise with relevant service providers to ensure the office is properly maintained.

Provide basic accounting and administrative support, including the processing and handling of customer and supplier invoices.

Provide basic IT administration tasks.

Perform other ad-hoc administrative duties and responsibilities as assigned by management.

Requirements:

Diploma or equivalent qualification in Business Administration or a related discipline.

2–5 years of relevant administrative experience

Proficient in Microsoft Office applications, particularly Word, PowerPoint and Excel (including Pivot Tables and VLOOKUP).

Excellent interpersonal and communication skills.

Well-organised, detail-oriented and able to work independently as well as in a team.

Other information Location: Tuas 5days work week.