office administrator

About the company

Job Description: Manatokan Oilfield Services Inc., part of the ASCO Group of Companies, is seeking an organized, detail-oriented, and motivated Operations Administrator to support our daily operations. This position plays an important role in coordinating administrative activities, maintaining accurate operational and payroll records, preparing client documentation, and supporting camp and site requirements.

Your tasks

Operations Administration & Client Support

• Coordinate administrative activities across Manatokan locations, including reviewing electronic daily timesheets and preparing electronic daily tickets.
• File, distribute, and email daily tickets to clients, ensuring timely follow-up as required.
• Prepare and maintain various internal and client-specific reports.
• Verify the accuracy of bi-weekly timesheet entry reports to support payroll processing.
• Liaise with Dispatch to coordinate camp accommodations and site requirements for employees and new hires.
• Assist with procurement activities and supply ordering as required.
• Provide general administrative and operational support to the team.

Camp Coordination & Employee Onboarding

• Coordinate and track camp room reservations and assist with monitoring food-related costs.
• Communicate with camp maintenance personnel regarding deficiencies or maintenance concerns involving dormitories, kitchen areas, offices, and shop facilities.
• Report facility issues and follow up as required to support safe and efficient camp operations.
• Assist with site-specific onboarding and orientation for new employees.
• Support camp-related administrative duties and help ensure employee accommodation and site requirements are met.

Health, Safety, Security, Environment & Quality (HSSEQ)

• Support continuous improvement in health, safety, environmental performance, and operational compliance in partnership with the HSSEQ department.
• Ensure compliance with applicable legislation, regulations, industry standards, and company policies.
• Promptly report incidents, unsafe conditions, and policy or regulatory violations to the appropriate manager.
• Actively support ASCO's Stop the Job policy and intervene when unsafe acts or conditions are observed.
• Follow ASCO's Integrated Management System, including document control requirements and continuous improvement of key processes.

Requirements

The ideal candidate has experience in the oil and gas service industry, strong Microsoft Office skills, and the ability to manage multiple priorities in a fast-paced environment. We are looking for a proactive team player who takes pride in accuracy, communication, and providing reliable support to operations.

What We're Looking For

• Minimum of 3 years of related experience in the oil and gas service industry.
• Previous experience in an office administration, operations administration, or office assistant role.
• Understanding of oil and gas trucking operations, financial documentation, and client billing processes.
• Strong working knowledge of Microsoft Office, particularly Excel, Word, and PowerPoint.
• Experience with electronic timesheets, daily ticketing, reporting, or payroll support is an asset.
• Excellent verbal and written communication skills, including professional telephone and email etiquette.
• Strong organizational skills and the ability to manage multiple tasks and competing priorities.
• Exceptional attention to detail and a high level of accuracy when handling documentation and data.
• A proactive, self-motivated approach to work, with the ability to anticipate needs and take initiative.
• The ability to build and maintain positive working relationships with employees, management, clients, and external contacts.
• Flexibility and a willingness to assist with various operational requirements as needed.

What we offer

What You Can Expect

• Competitive compensation
• Benefits package (Dental, health care spending account, life insurance, long term disability, etc.)
• RRS