Administrative Assistant

Roles & Responsibilities

Our client is looking for a meticulous and proactive Administrative Assistant to support daily operations by managing administrative, financial, and HR tasks, ensuring the smooth running of the business.

Responsibilities:

• Prepare, review, and record sales invoices accurately and promptly
• Maintain petty cash, cash registers, and reconcile daily cash and bank deposits.
• Monitor and verify discounts, gift vouchers, and customer promotions.
• Manage customer follow-ups, track daily usage times, and update customer records.
• Process employees’ overtime claims, allowances, leave applications, and medical certificates.
• Maintain and reconcile general ledger, cash book, bank book, and journal entries.
• Record and monitor staff loans and advances with proper documentation.
• Prepare financial statements, including balance sheets, profit & loss, and shareholder reports.
• Calculate monthly and yearly depreciation of fixed assets.
• Support onboarding and offboarding processes for employees.
• Respond to emails, escalate critical information, and file documents systematically.
• Conduct cost and efficiency analyses to support management decisions.
• Review and analyse inventory costs, including raw materials, packaging, labour, and overheads.
• Maintain an organised filing system for financial and administrative documents.
• Provide ad hoc financial data and reports as required by management or directors.

Requirements:

• Relevant administrative or accounting experience preferred
• Strong organisational and communication skills
• Proficient in MS Office and accounting software
• Attention to detail and ability to multitask effectively.

Trinity Pass Lic no 25C2784