Team Assistant M/F

DESCRIPTION

Reporting to the investment teams, you will play a key role in their daily organization and contribute to their efficiency by taking charge of all administrative and logistical matters.

Your responsibilities notably include organizing business travel in France and internationally, managing calendars and coordinating appointments, while ensuring a high quality of service to the teams and their interlocutors.

Your main missions

Organization and coordination

• Management and optimization of team calendars;
• Organization and coordination of meetings, appointments, and conference calls / videoconferences;
• Organization of business travel in France and internationally: transport, hotels, taxis, restaurants, etc.;
• Management of restaurant, lunch, and professional breakfast reservations;
• Coordination of couriers and other service providers.

Administrative management

• Screening and management of telephone calls;
• Follow-up of re-invoicing related to travel and travel agencies;
• Ordering and follow-up of business cards;
• Printing, formatting, binding, and distribution of presentation materials, brochures, and other documents;
• Management of scans and administrative documents;
• Dispatching and management of mail.

Support to teams and events

• Contribution to the logistical organization of internal or external events and meetings;
• Occasional assistance to teams with their administrative and logistical needs;
• Participation in the management and filing of team archives.

Teamwork

• Providing back-up for other assistants in case of absence to ensure continuity of service;
• Collaborating closely with all assistants and the various teams at Andera Partners.

REQUIREMENTS

You are recognized for your reliability, your ability to anticipate needs, and your attention to detail. You know how to manage multiple requests simultaneously, demonstrate reactivity in the face of unforeseen circumstances, and maintain a high level of service quality.

You enjoy environments where confidentiality, high standards, and a sense of collective effort are essential, and you are committed to facilitating the daily lives of the teams you support.

• Higher education (Bac+2/3) in assistance, management, or an equivalent field;
• Minimum of 3 to 5 years of experience in a similar position, ideally within a demanding environment: finance, investment banking, consulting, law firm, or international company;
• Excellent organizational skills and priority management;
• Strong sense of service, confidentiality, and discretion;
• Very good interpersonal skills and excellent presentation;
• Reactivity, autonomy, and the ability to anticipate needs;
• Enjoyment of teamwork and the ability to provide back-up;
• Very good level of English, both written and spoken, indispensable in an international environment;
• Proficiency in office tools, particularly Outlook and PowerPoint.