Receptionist & Office Assistant

Magna Legal Services is a trusted nationwide partner to law firms, corporations, insurance carriers, and government agencies, delivering comprehensive legal support at every stage of a case. From court reporting and record retrieval to jury consulting, investigations, litigation graphics, and language services, we help our clients navigate complex legal challenges with confidence. Our reputation is built on the expertise, dedication, and professionalism of our team, and we’re proud to foster a culture where talented people can do meaningful work and grow their careers.

Primary Responsibilities Answer, screen, and direct incoming phone calls in a professional and courteous manner

Greet and assist visitors, clients, vendors, and guests

Manage incoming and outgoing mail, packages, deliveries, and courier services

Maintain office supplies and help ensure shared office spaces remain organized and presentable

Provide administrative support to the billing team, including generating and reviewing a high volume of invoices

Assist with filing, scanning, document organization, data entry, and other general administrative tasks

Coordinate with office vendors, building management, and service providers as needed

Provide general office support and assist with special projects as assigned

Desired Background High school diploma required; Associate’s degree preferred

3+ years of receptionist, administrative, billing, or related office experience

Proficiency with Microsoft Office, including Outlook, Word, and Excel

Strong attention to detail and organizational skills

Excellent verbal and written communication skills

Ability to multitask, prioritize responsibilities, and meet deadlines

Professional, dependable, punctual, and comfortable working in a fast-paced environment

Strong data entry and typing skills

Magna Legal Services provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.