Receptionist / Admin Executive

MAAIA is a well-established real estate developer in Dubai, known for delivering premium residential and commercial projects. We are looking for a warm, professional, and detail-oriented Receptionist / Admin Executive to be the first point of contact for our clients, investors, and visitors.

Key Responsibilities Front Office & Guest Relations

• Greet visitors, clients, and investors with a professional and welcoming manner
• Manage front desk, visitor log, and coordinate visitor parking
• Ensure reception area is neat, presentable, and reflects Maaia brand

Communication & Coordination

• Answer phone calls, direct inquiries, and manage company emails
• Coordinate meetings and appointments for management
• Assist management with schedules, travel bookings, and general admin tasks

Administrative Support

• Handle mail, courier, office supplies, and basic documentation
• Document management: filing, scanning, photocopying, preparing letters and reports
• Data entry and maintaining databases, spreadsheets, and records
• Stationery orders, petty cash, and liaising with vendors
• Basic data collection, online market research and report support
• Support office maintenance and coordination with facilities vendors
• Provide admin support to Sales, HR, and Management teams as needed
• Experience: 3-4 years as a Receptionist / Admin, preferably in Real Estate, Developer, Hospitality, or Corporate office
• Education: High School Diploma or equivalent. Diploma in Admin/Hospitality is a plus
• Language: Excellent English communication. Arabic is an advantage
• Skills: Professional appearance, warm personality, strong communication, MS Office, multitasking
• Other: Must be presentable, punctual, and able to work in a fast-paced sales environment

Competitive salary - Based on Experience