Talent Acquisition Intern

About Luxehouze Luxehouze is a fast-growing omnichannel luxury marketplace operating across Indonesia and Singapore, serving high-value customers in watches and fashion. We operate in an environment where trust, speed and excellence matter, and where outcomes matter more than activity.

We are looking for a Talent Acquisition Intern, who takes responsibility naturally, thinks in outcomes and wants to build, improve, and scale — not just “execute tasks.”

What Will Be Challenging Please read this carefully - it’s here to help you self-select.

• Expectations are high and visible
• Problems may be ambiguous and fast-moving
• Priorities can change as the business scales
• Feedback is direct and frequent
• Performance is measured by results, not intentions
• If you require rigid structure, narrow scope, or close supervision to perform well, this environment may not be a good fit.

Responsibilities:

1. End-to-End Recruitment for Internship & Freelance Positions

• Manage assigned Internship and Freelance vacancies from opening confirmation through candidate selection and offer-stage coordination, following the TA workflow and agreed timelines.
• Support job description finalization, job advertisement preparation and posting across approved recruitment channels, campus platforms and relevant talent communities.
• Source candidates through job portals, LinkedIn, campus networks, referrals and the candidate database; conduct initial CV screening against agreed job requirements.
• Conduct initial candidate communication, coordinate screening and maintain pipeline progress; provide regular updates to the assigned TA PIC.
• Coordinate candidate progression, collect interview feedback and follow up on pending decisions.

2. Interview & Meeting Scheduling

• Coordinate HR interviews, User Interviews, presentations, assessments and other recruitment-related meetings.
• Confirm candidate and interviewer availability; prepare calendar invitations and ensure meeting links, locations, schedules and instructions are accurate.
• Send interview confirmations, reminders, schedule changes and follow-up communications in a timely and professional manner.
• Identify scheduling conflicts and escalate repeated rescheduling or delays to the assigned TA PIC.

3. Candidate Reference Checks

• Conduct reference checks for selected candidates using the approved questionnaire, communication standards and reference-checking procedure.
• Coordinate calls or written feedback with candidate-nominated referees, subject to candidate consent and TA authorization.
• Document feedback objectively, maintain confidentiality and promptly escalate material concerns or inconsistent information to the assigned TA PIC.

4. Recruitment Administration & ATS Management

• Maintain accurate candidate profiles, recruitment stages, interview notes and vacancy information in Teamtailor or other designated systems.
• Update recruitment trackers, interview schedules, candidate status and follow-up records to support reliable reporting and pipeline visibility.
• Prepare and organize recruitment documents, candidate assessments, reference-check records and supporting files.
• Handle candidate data carefully and in accordance with internal data privacy and retention procedures.

5. Candidate Experience & Stakeholder Communication

• Provide candidates with clear, courteous and timely information about recruitment stages, interview arrangements, required documents and next steps.
• Coordinate with Hiring Managers, interviewers and internal stakeholders to obtain availability, feedback and recruitment-related information.
• Maintain professional communication and escalate candidate concerns, delays or sensitive matters to the assigned TA PIC.

6. TA Projects & Ad-hoc Support

• Support recruitment reporting, talent pool maintenance, campus hiring, employer branding initiatives and recruitment events when required.
• Assist with process documentation, recruitment templates, SOP updates and continuous improvement initiatives.
• Perform other recruitment-related administrative and operational tasks assigned by the TA Lead or HR team.

Requirement & Qualifications:

• Currently pursuing or recently graduated with a degree in Psychology, Human Resources, Management, Business Administration or a related field.
• Prior internship, campus organization or project experience involving recruitment, HR administration, event coordination or customer service is preferred.
• Familiarity with LinkedIn, job portals, applicant tracking systems (ATS) or recruitment trackers.
• Strong written and verbal communication skills in Bahasa Indonesia; working proficiency in English is an advantage.
• Good organizational skills, attention to detail and ability to manage multiple tasks and schedules.
• Comfortable using Google Workspace or Microsoft Office (Gmail / Outlook, Calendar, Sheets / Excel and Docs / Word).
• Able to handle confidential candidate and employee information with discretion and professionalism.
• Proactive, responsive, dependable and willing to learn in a fast-paced recruitment environment.