Pre-School Administrator

About the Role We are looking for a reliable, organised Administrative Executive to keep our pre-school office running smoothly. You will handle student enrolment and records, fee collection and finance administration, front-of-house duties, and day-to-day operations. You will work closely with our teachers, parents, vendors and ECDA. Key Responsibilities Student Administration (Taidii / ECDA) Process new student enrolments and withdrawals, including issuing and collecting enrolment and withdrawal forms Enrol and withdraw children in Taidii and keep student records up to date Create and remove staff profiles and login accounts Download monthly student attendance reports Update ECDA subsidy records monthly, including uploading GSIIA and GSIIB Finance & Fee Administration Issue monthly student invoices on the 8th of each month, or the next working day Create bulk GIRO school fee collection on the 11th of each month Download bank transaction records and update payments in Taidii and the tracking sheet (payment date, mode, amount and deposit) Issue receipts and update AXS and PayNow payments Process GIRO applications with the banks and update GIRO transactions monthly Process deposit and transaction refunds monthly Print AXS and bank or PayNow reports Process supplier payments on the 6th of each month Office Operations & Front of House Answer phone calls and walk-in enquiries Conduct daily health checks at the front of house Respond to emails and Taidii messages from parents, vendors and ECDA Coordinate with IT and vendors on laptop, printer and Wi-Fi issues Arrange maintenance for issues such as water leaks, electrical items and lighting Support learning journeys by invoicing participating children, booking buses and costing trips Help kitchen and cleaning staff apply for leave and submit claims in QuickHR Purchasing & Inventory Order cleaning supplies, fresh milk, meat, kitchen ingredients and stationery or art materials Coordinate weekly kitchen ingredient deliveries Order writing books, uniforms, PE attire and Taekwondo uniforms Conduct regular stock-taking Perform other ad hoc duties as assigned Requirements Minimum GCE ‘O’ or ‘A’ Level; a Diploma in Business Administration, Accounting or a related field is an advantage At least 1–2 years of administrative or accounts experience, preferably in a pre-school, childcare or education setting Familiarity with Taidii, ECDA subsidy processes or QuickHR is a strong advantage Comfortable handling invoicing, payment reconciliation, GIRO, AXS and PayNow Proficient in Microsoft Office and Google Sheets Meticulous with numbers and records, and able to meet monthly deadlines Friendly and professional when dealing with parents, staff and vendors Able to multitask and stay calm in a busy school environment Proactive team player who takes ownership of tasks Working Hours : Monday - Friday (9am to 6.30pm)