Quantity Surveyor
Operating Context LOOM is a vertically integrated design and build firm operating with in-house designers, carpentry, and subcontractors across commercial fit-outs, F&B, hospitality, and residential renovation. The Quantity Surveyor exists to make LOOM's numbers unimpeachable: every quantity measured, every rate defensible, every quotation priced to win at a margin worth winning, and every dollar owed to LOOM claimed on time and collected in full. The QS is the commercial spine connecting three functions: the designer's drawings and FF&E schedules, the PM's site records and progress, and the client's contract and payments. The full arc: Take-off → Pricing & Quotation → Cost Control & Variations → Claims & Payments → Final Account. Nothing in that chain rests on estimate where measurement is possible, and nothing is claimed or paid without a document behind it. Role Overview The Quantity Surveyor owns measurement, pricing, and commercial documentation across LOOM's project portfolio — from quantity take-offs and BOQ preparation through client quotations, variation pricing, progress claims, contractor bill verification, and final account reconciliation. Beyond individual projects, the role builds and maintains LOOM's commercial intelligence: the company schedule of rates, vendor rate benchmarking, and the cost tracker — the institutional pricing knowledge that lets LOOM quote fast, win on carpentry and trade rates, and protect margin as it scales. Reporting & Operating Rhythm Reports to the Founder & CEO, with day-to-day coordination across the Design, Project Management, Sourcing, and Finance teams.
Maintains the QS tracker and cost trackers weekly ahead of all-hands: quotations out, claims due, VOs pending approval, payments outstanding — with named owners and dates.
Resolves issues at team level first — identify, discuss, solve — and escalates only with a proposed solution and its cost/margin implication, never just the problem.
Works to hard commercial deadlines: quotation turnaround, claim submission dates, and payment response timelines are met without being chased.
- Measurement & Take-offs
Produce quantity take-offs from drawings (PDF and CAD) with an auditable measurement trail — quantities that survive a client's or contractor's challenge because the workings are shown.
Prepare Bills of Quantities and detailed schedule breakdowns for D&B quotations and tender submissions, structured by trade and aligned to LOOM's quotation template.
Verify designers' cover sheets, carpentry/joinery lists, and FF&E schedules against drawings before pricing — measurement errors caught at the desk, not on site.
Conduct site measurements where drawings are absent or unreliable, and the final as-built quantity audit with the PM at project close — the measurement basis for both the client final account and contractor payments.
- Pricing, Quotations & Tenders
Prepare, edit, and issue client quotations — design consultancy and builders' work — itemised, accurate, and formatted on LOOM's standard template with its full contract terms attached, including SOPA provisions.
Price from LOOM's schedule of rates first, market quotes second, judgement last — and record which basis was used on every line.
Obtain and compare supplier and subcontractor quotes per trade; a minimum of competitive cover on significant packages, with the comparison filed.
Support value engineering in client negotiations: costed alternatives with margin impact visible to LOOM internally, so price reductions are traded, never just given.
Turn quotations around at deal speed — pricing is never the reason LOOM loses a project it should have won.
- Cost Control & Variation Management
Maintain the live cost tracker per project: contract sum, committed costs, projected final cost, and margin — variances flagged the week they emerge, not at final account.
Price variation orders promptly with scope, quantities, and rates documented; no VO is issued to a client unpriced, and no VO work is costed after the fact.
Track VO status from pricing through written client approval to invoicing — approved VOs are revenue; unpriced ones are margin leakage.
Monitor contractor and supplier commitments against the budget allowances they were priced under; overruns are surfaced with the cause named.
- Claims, Invoicing & Payments
Prepare progress claims with the PM against measured work done and the agreed payment milestones — submitted on schedule, every cycle, with supporting documentation complete.
Issue quotations, invoices, and receipts through LOOM's online platforms, accurately and on time; the paper trail from quotation to receipt is continuous.
Operate within Singapore's Security of Payment Act framework: payment claims and payment responses issued within statutory timelines — LOOM's entitlements are never lost to a missed date.
Verify contractor and supplier bills against measured work, approved rates, and delivery records before payment is recommended — LOOM pays for what was done, at the rate agreed, once.
Coordinate supplier and contractor payment scheduling with Finance, and chase client receivables with the project team — politely, relentlessly, and on the record.
Track retention sums on both sides — client-held and LOOM-held — with release dates flagged in advance.
- Rates, Vendors & Commercial Intelligence
Build and maintain LOOM's schedule of rates (SOR) by trade — carpentry, MEP, wet trades, finishes — updated from every quote received and every project closed, and treated as confidential company IP.
Maintain the top-vendors-by-trade benchmark: who is competitive, who is reliable, and what the market rate actually is — feeding appointment decisions and rate negotiations.
Benchmark LOOM's in-house rates against external market rates so the pricing edge on carpentry and trades is measured, defended, and renewed.
Feed contractor performance and pricing data from every project back into the vendor database with the PM — the commercial function compounds or it doesn't.
- Final Accounts & Close-out
Prepare the client final account: contract sum, approved VOs, and measured as-built quantities reconciled into a statement the client can verify and Finance can close.
Settle contractor final payments back-to-back against the client account and measured quantities — LOOM never pays out more than it billed for the same work.
Close each project commercially: retention schedules confirmed, warranties and cost data filed, and actual-vs-quoted analysis recorded so the next quotation starts smarter.
- Team & Process Development
Standardise and improve QS templates — BOQ formats, cost trackers, VO registers, claim packs — so every project starts from the best version of the last one.
Adopt and help shape LOOM's AI-assisted QS workflows — take-offs from PDF drawings, spec-to-BOQ drafting, document checks, and the rate library — treating them as core tools, not experiments, while owning the accuracy of every number that goes out.
Support designers on costing questions early in concept, so budgets shape design before drawings harden — cheaper than value engineering after.
- Professional Conduct
Uphold company policies and codes of practice in every commercial dealing; LOOM's rates, margins, and cost data are confidential without exception.
Represent LOOM with professionalism and integrity with clients, contractors, and suppliers — firm on entitlements, straight on numbers.
Exercise sound commercial judgement when client relationships, contractor interests, and margin protection pull in different directions — LOOM's contractual and financial position comes first.
Key Competencies & Skills Measurement & Take-offs — accurate quantity take-offs from drawings and on site; structured BOQ preparation for fit-out and D&B works.
Pricing & Estimating — trade-level rate fluency across carpentry, MEP, wet trades, and finishes; builds quotations that win at margin.
Contracts & SOPA — working command of D&B contract terms, variation and claims mechanics, and Singapore's Security of Payment Act timelines.
Cost Control — live cost tracking, committed-vs-budget discipline, and back-to-back final account reconciliation.
Negotiation & Vendor Management — comparing, negotiating, and documenting supplier and subcontractor pricing; builds supplier relationships without giving away the rate book.
Tools & Documentation — AutoCAD (for measurement), Excel/Google Sheets at an advanced level, and LOOM's online quotation/invoicing platforms; disciplined record-keeping; comfortable adopting AI-assisted take-off and BOQ workflows.
Bilingual Communication — strong written and spoken English for client documentation; Mandarin for supplier and trade negotiation.
Requirements Degree or diploma in Quantity Surveying, Construction Management, Building, or a related field.
Minimum 3 years' QS experience in interior fit-out or design & build in Singapore, with hands-on ownership of take-offs, quotations, VOs, and claims — not just assisting on them.
Demonstrated command of the full commercial cycle: BOQ and tender preparation, progress claims, contractor bill verification, and final account close-out.
Working knowledge of Singapore's Security of Payment Act and standard fit-out contract terms.
Proficiency in AutoCAD and MS Office / Google Workspace; experience with digital take-off or AI-assisted QS tools an advantage.
Strong written and spoken English; Mandarin required for supplier and contractor coordination.
What Success Looks Like (First 6–12 Months) Quotations issued on time, on template, and with measured quantities — no project lost to slow or sloppy pricing.
Every VO priced before work proceeds and tracked to written approval and invoice — zero unpriced VO work.
Progress claims and SOPA timelines met every cycle — no entitlement lost to a missed date.
Contractor bills verified against measurement before payment on every project — no double payment, no payment for unmeasured work.
LOOM's schedule of rates and top-vendors-by-trade benchmark live, current, and used in every quotation.
Final accounts reconciled back-to-back within the agreed window, with actual-vs-quoted analysis filed on every closed project.
Weekly QS tracker complete before every all-hands — quotations, claims, VOs, and receivables — without being chased.