Department Assistant

About the company

We are a Single Family Office (SFO) based in Singapore, and are looking to hire a Department Assistant who can support with all administrative and department matters. Fresh graduates and experienced professionals are both welcome to apply.

Your tasks

What you will be responsible for

• Provide comprehensive daily administrative support to the Family Office including but not limited to administrative matters, scheduling, meeting coordination, document management, and stakeholder management.
• Act as a liaison for internal and external communications, ensuring accurate and timely information flow and follow-up.
• Support scheduling and organising of meetings, including booking conference rooms, preparing materials, taking minutes, and following up on actions.
• Manage day-to-day tasks and projects delegated by the department, ensuring all work is completed on time.
• Handle the reception of clients, partners, and other visitors if needed, arranging necessary meetings and hospitality activities.
• General administrative support, including filing, stamping, and document management.
• Manage department payment schedule, and daily reimbursement.
• Perform other temporary tasks as assigned by the department.

Requirements

• Diploma or Bachelor’s degree or above, preferably in Administration, Business Management or related fields.
• Good written and spoken communication skills
• Proficiency in office software (e.g., Microsoft Office Suite), with strong information management and document processing skills.
• Outstanding interpersonal and coordination skills, with the ability to work efficiently.
• Meticulous with strong time management and multitasking abilities.
• Strong sense of responsibility and professional ethics, with the ability to adapt to urgent tasks.