administrative assistant

Education:

Secondary (high) school graduation certificate. or equivalent experience.

Work setting:

Education.

Tasks:

• Arrange and co-ordinate seminars, conferences, etc..
• Coordinate the activities of the HR department in order to ensure they meet the organization's goals .
• Direct and control daily operations .
• Evaluate daily operations .
• Open and distribute mail and other materials.
• Plan and organize daily operations.
• Supervise other workers.
• Establish and implement policies and procedures.
• Record and prepare minutes of meetings, seminars and conferences.
• Oversee the classification and rating of occupations.
• Schedule and confirm appointments.
• Manage training and development strategies.
• Oversee the analysis of employee data and information.

Supervision:

Staff in various areas of responsibility.

Computer and technology knowledge:

• MS Excel.
• MS PowerPoint.
• MS Word.
• MS Office.
• Simply Accounting.
• Google Drive.

Work conditions and physical capabilities:

• Ability to work independently.
• Fast-paced environment.
• Work under pressure.
• Tight deadlines.
• Attention to detail.

Personal suitability:

• Ability to multitask.
• Excellent written communication.
• Flexibility.
• Judgement.
• Organized.
• Team player.
• Client focus.
• Time management.

Experience:

1 year to less than 2 years.

Employment terms options:

• Morning.
• Day.

Health benefits:

• Dental plan.
• Health care plan.

Support for persons with disabilities:

• Offers mentorship, coaching and/or networking opportunities for persons with disabilities .
• Provides awareness training to employees to create a welcoming work environment for persons with disabilities.
• Applies accessible and inclusive recruitment policies that accommodate persons with disabilities .

Support for newcomers and refugees:

• Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees .
• Does not require Canadian work experience.

Support for youths:

• Participates in a government or community program or initiative that supports youth employment.
• Offers on-the-job training tailored to youth.
• Offers mentorship, coaching and/or networking opportunities for youth.
• Provides awareness training to employees to create a welcoming work environment for youth.

Support for Veterans:

• Offers mentorship, coaching and/or networking opportunities for Veterans.
• Provides awareness training to employees to create a welcoming work environment for Veterans .
• Offers flexible onboarding options to allow Veterans to gradually adapt to the civilian workplace (for example: gradually increasing hours and responsibilities, etc.) .

Support for Indigenous people:

• Offers mentorship, coaching and/or networking opportunities for Indigenous workers .

Support for mature workers:

• Applies hiring policies that discourage age discrimination .
• Offers mentorship, coaching and/or networking opportunities for mature workers .

Supports for visible minorities:

• Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.).
• Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities.