administrative assistant

*About Leyad*

Leyad is a Montreal-based real estate investment and management firm with a diverse portfolio of residential and commercial properties across Canada. For over a decade, we?ve focused on creating long-term value through strategic, sustainable investments and a commitment to excellence. Our success stems from our ability to identify opportunities where others see challenges and consistently deliver strong results for our clients/tenants.

*About the Role*

We are seeking a highly organized and customer-focused Administrative Assistant to support the day-to-day operations of one of our shopping centres. The ideal candidate will provide administrative support, assist with tenant communications, coordinate office activities, and help ensure the efficient operation of the property. This is an excellent opportunity for someone who enjoys working in a fast-paced commercial real estate environment.

*Key Responsibilities*

• Provide administrative support to the property manager and on-site management teams.
• Serve as the first point of contact for tenants, contractors, vendors, and visitors, responding to inquiries in a professional and timely manner.
• Prepare, organize, and maintain property files, correspondence, reports, and other documentation.
• Coordinate service requests and work orders, following up to ensure completion.
• Assist with invoice processing, purchase orders, and expense tracking.
• Maintain tenant contact information, lease documentation, and property records.
• Schedule meetings, inspections, and appointments, and prepare meeting materials when required.
• Coordinate with contractors and service providers regarding scheduled maintenance and repairs.
• Assist with marketing initiatives, shopping centre events, and tenant communications as needed.
• Monitor office supply inventory and order supplies as required.
• Support compliance with company policies, health and safety procedures, and property standards.
• Perform other administrative duties as assigned.

*Qualifications*

• 2+ years of administrative experience, preferably in commercial real estate, property management, retail, or a similar environment.
• Post-secondary education in Business Administration, Office Administration, or a related field is considered an asset.
• Excellent organizational and time management skills with strong attention to detail.
• Strong written and verbal communication skills.
• Ability to prioritize multiple tasks and work independently in a fast-paced environment.
• Professional and customer-service-oriented approach.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Experience with property management software (e.g., Yardi, MRI, or similar) is an asset.

*Why Join Leyad*

At Leyad, you?ll join a collaborative and forward-thinking real estate team dedicated to innovation and performance. This position offers the opportunity to play a key role in driving portfolio growth while developing your career within a dynamic and supportive environment.

Pay: $42,000.00-$48,000.00 per year

Benefits:

• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• Paid time off
• Vision care

Work Location: In person