Executive Assitant
Levine Spaces is seeking a proactive, highly organised, and detail-oriented Executive Assistant to support our principal Architect and designer in managing daily operations, coordinating appointments, and keeping projects and priorities on track.
This role requires someone who can anticipate needs, manage competing priorities, maintain professional relationships, and provide reliable administrative and operational support. Occasional visits to construction sites and project locations will be required.
WHAT YOU’LL DO
- Manage calendars, meetings, appointments, and travel arrangements.
- Handle correspondence, prepare documents, and maintain organized records.
- Coordinate communication and follow-ups with clients, contractors, consultants, and suppliers.
- Track project deadlines, action points, and outstanding deliverables.
- Support expense tracking, reporting, and general office administration.
- Attend occasional construction site visits and project meetings to assist with coordination and follow-up.
- Maintain confidentiality and help streamline daily workflows.
WHAT WE’RE LOOKING FOR
- A bachelor’s degree or relevant qualification.
- At least 3 years’ experience in executive assistance, personal assistance, or administration.
- Excellent communication, organizational, and time-management skills.
- Proficiency in Google Workspace or Microsoft Office.
- Strong attention to detail and the ability to manage multiple priorities independently.
- Professionalism, discretion, initiative, and sound judgment.
- Willingness to attend occasional construction site visits.
An advantage: Experience supporting an architect, designer, construction professional, or project-based business.
THE IDEAL CANDIDATE
Someone who stays ahead of the details, anticipates what needs to happen next, and brings structure to a fast-moving work environment—whether in the office, at a client meeting, or on-site.
TO APPLY
Send your CV to levinespaces@gmail.com.
Email subject: Executive Assistant Application – [Your Name]