administrative coordinator
About the company
We are a family SME whose goal is to create professional relationships that will allow us to surpass ourselves by delivering complex steel construction projects. What distinguishes us is a team who is innovative, dynamic and focused on solutions.
Your tasks
SUMMARY The Administrative Coordinator is responsible for supporting the daily operations of the company by coordinating administrative activities, financial activities, and following up on deadlines. This role maintains accurate financial and administrative records, supports bookkeeping and budgeting activities, coordinates office supplies and services, and provides administrative assistance to management and employees. Working closely with management, accounting, project teams and field personnel, this person ensures information and paperwork are complete, organized and submitted on time.
The Administrative Coordinator also supports company communications by coordinating meetings and events, maintaining internal and external communications, and managing company social media and newsletters. The role requires a high level of organization, accuracy, confidentiality, and the ability to manage multiple priorities while providing responsive support to the organization.
Administrative Tasks & Office Coordination
- Prepare correspondence, reports, forms and other company documents.
- Coordinate meetings, prepare agendas and minutes, and follow up on action items.
- Maintain administrative calendars (Employee Vacation, Active Employee Birthdays, etc.) and track administrative deadlines.
- Manage day-to-day office operations, office supplies, computer equipment, services, and vendors to ensure an organized, well-stocked, and efficient working environment.
- Coordinate office maintenance, repairs, cleaning services, and other facility requirements.
- Provide administrative support to management and multiple team members, including assisting with special projects, reports, and general office tasks.
- Monitor outstanding administrative tasks, coordinate follow-ups, and ensure requests are addressed promptly.
- Receive and distribute deliveries to the appropriate staff, including checking and organizing large orders such as company merchandise (High Viz t-shirts, stickers, sweaters, etc.).
- Identify practical ways to improve office organization, administrative processes, and operational efficiency.
- Perform other related administrative tasks as required.
Employee Administration
- Coordinate any requirements for new employee onboarding with the General Manager.
- Coordinate onboarding paperwork and maintain employee records.
- Update employee certifications and information in the Health & Safety software (Salu
Requirements
*Language: *Must be bilingual (French / English)
What we offer
*Compensation range: *This position offers a competitive compensation structure that includes attractive compensation and benefits.
WHY JOIN OUR TEAM?
- Group insurance (including medical, dental and vision)
- Benefits program
- Holiday program
- Supportive work environment
- Team building activities
- Annual party and social events (sugar shack, paintball, etc.)
Other
Lemire is an equal opportunity employer and are committed to providing an inclusive and accessible workplace in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Accommodation is available throughout the recruitment process. Candidates requiring accommodation may inform us during interview process and we will work with them to meet their needs. As part of our recruitment process, we may use technology-based tools, including artificial intelligence, to support candidate screening and selection. All hiring decisions involve human review and oversight.
*Employment type: *This position is full-time/permanent
*Location : *Head office, 4815 McNeely Rd, Navan, ON