Fleet Coordinator

Your tasks

• Coordinate the daily allocation and deployment of company vehicles across projects and sites.
• Monitor vehicle availability, utilization, mileage, and fuel consumption.
• Follow up on preventive maintenance, repairs, periodic inspections, and vehicle servicing.
• Ensure vehicle licenses, insurance policies, permits, and other required documents are valid and up to date.
• Maintain accurate fleet records, including vehicle details, maintenance history, fuel expenses, and assigned drivers.
• Coordinate with drivers, site teams, workshops, and service providers to ensure smooth fleet operations.
• Monitor vehicle breakdowns, accidents, and incidents, and coordinate the required corrective actions.
• Track fuel consumption and maintenance expenses, identifying unusual costs or excessive consumption.
• Prepare periodic reports on fleet utilization, maintenance costs, fuel consumption, and vehicle status.
• Ensure drivers comply with company policies, traffic regulations, and vehicle usage procedures.
• Follow up on vehicle handovers, inspections, and the condition of vehicles assigned to projects.
• Support the Fleet Manager in improving fleet efficiency and controlling operating costs.

Requirements

• Bachelor's degree in business administration, Logistics, or a related field is preferred.
• 1–3 years of experience in fleet coordination, transportation, logistics, or a similar role.
• Experience in Facility Management, Contracting, or a multi-site operational environment is an advantage.
• Good knowledge of licensing procedures, and fleet documentation.
• Proficiency in Microsoft Excel and other MS Office applications.
• Experience with fleet management systems or ERP systems is an advantage.
• Good command of English is preferred.