Executive Assistant to the CEO - Bilingual

Your tasks

About the role The CEO manages a day packed with meetings with sales, leadership, and clients. This person keeps that day running: protects their calendar, filters their inbox, follows up on team commitments, and keeps the company's operating systems up to date. A second, growing part of the role is client support: helping new clients with their onboarding and keeping their accounts in order.

• Manage the CEO's calendar: schedule and reschedule meetings, protect focus time, resolve scheduling conflicts, and prepare them for what is next.
• Filter and prioritize the CEO's inbox; flag what requires their attention, draft routine responses, and follow up on open items until they are closed.
• Follow up with team members on commitments and deadlines derived from leadership meetings; keep action items moving.
• Keep system records up to date: meeting notes, tasks, issues, scorecard updates, and project entries.
• Coordinate travel, events, and logistics (conferences, sponsorships, client visits).
• Client support: create new client accounts, guide them step-by-step through their onboarding, track progress, and handle first-level inquiries or route them to the compliance team.
• Prepare documents, presentations, and reports from notes or voice instructions.

Requirements

• Experience as an executive assistant, administrative coordinator, or a similar role supporting a senior leader.
• Fluent English, written and spoken (C1 or higher); comfortable on the phone with clients from the United States.
• Highly organized, proactive, and discreet; handles confidential information with care.
• Proficiency in Microsoft 365 (Outlook, Teams, Excel, Word, SharePoint); learns new platforms quickly.
• Experience with a CRM, PSA, or EOS/Ninety is a plus; experience in IT services, insurance, or regulatory compliance is a plus.

-Requirements- Minimum education: University 3 years of experience Keywords: ayudante, asistente, auxiliar, aux, auxiliary, assistant, helper, aide, chief, executive, officer, ceo, director, ejecutivo

What we offer

What is offered Salary range: $1,300 monthly Hybrid modality (3 days from home, 2 in the office) Statutory benefits.