Executive Coordinator

Job Title: Executive Coordinator

Reports To: The Council & Secretariat

Location: Singapore

Employment Type: Full-Time / Permanent

Job Overview

Landscape Industry Association (Singapore) is seeking an organised, proactive Executive Coordinator to manage and drive the association's educational programs and events operations. In this role, you will manage day-to-day operations in our Association—working closely with the Executive Council and Committees to develop and deliver impactful workshops, educational courses, and industry programs.

The ideal candidate excels at balancing cross-functional communication, managing timelines with committee members, and delivering reliable, efficient administrative and logistical execution.

Key Responsibilities

1.End-to-End Training & events management/coordination

Facilitate the complete project lifecycle for training programs/events—from initial course scoping and curriculum scheduling to execution and final closeout.

• Ensure all course dependencies (e.g. accreditation/CEU submissions, trainer onboarding, venue bookings) are completed on time.

Conduct post-training evaluations, compile feedback analysis, and present findings to the Committee to continuously refine course quality.

Coordinate events organised by LIAS in conjunction with council and existing secretariat team

2.Committee Liaison & Stakeholder Engagement

Act as the primary liaison for Committee members, gathering, managing, and prioritising all incoming requests.

Foster team collaboration and idea-sharing among Committee members

Coordinate communications and facilitate information flow between the association, government agencies, and industry partners to ensure timely responses to joint initiatives and industry inquiries.

Build and maintain positive working relationships with trainers, industry regulators, government agencies and venue partners.

• Organise, facilitate, and document Committee meetings, preparing agendas, tracking action items, and circulating meeting minutes.

3.Timeline Tracking, Risk Management & Issue Resolution

Develop and maintain the full-year training calendar for operational tracking and resource planning

Proactively identify potential project risks (e.g. low registration numbers, trainer availability shifts) and implement contingency plans.

Resolve operational issues and participant inquiries professionally and promptly.

4.Project Documentation & SOP Management

Maintain a centralised, secure archive of course materials, participant databases, attendance records, and certification records.

Maintain and update Standard Operating Procedures (SOPs) including association documentations.

Requirements& Qualifications

Education: Diploma or Degree in Business Administration, Education/Training Management, Project Management, or a related field.

Experience: 2–4 years of experience in project coordination, event management, or administrative operations—preferably within an industry association, non-profit, or professional membership body.

Key Skills:

• Demonstrated ability to liaise with stakeholders, committee members, and external agencies.
• Strong project planning skills
• Proficiency in MS Office (Word, Excel, PowerPoint)
• Exceptional written and verbal communication skills.