Admin Account Assistant

Company Overview

MORE THAN 30 YEARS OLD PRINTING COMPANY WITH OWN PRINTING FACILILTIES , SPECIALISES IN PRINTING OF ALL TYPES OF ADHESIVE LABELS SUPPLYING TO MAJOR HEALTHCARE, F&B, COMMERCIAL AND LOGISTICS INDUSTRY.

Job Summary

Perform general administrative sales support and basic accounting functions to ensure accurate invoicing, collections, and customer service within a fast-paced printing company environment.

Responsibilities

• Generate daily invoices, delivery orders, and shipping labels to support sales operations and ensure timely processing
• Manage collections activities by following up on payments to maintain healthy cash flow
• Respond promptly and professionally to customer and supplier inquiries via incoming and outgoing phone calls
• Provide accurate information to walk-in customers and suppliers to support business relationships
• Communicate and correspond effectively with stakeholders through daily email using MS Outlook Express
• Use PC applications including MS Word, MS Excel, and MS Office to complete administrative tasks accurately and efficiently
• Apply basic accounts payable and accounts receivable procedures to support financial record-keeping
• Analyze administrative and operational issues to identify and implement effective solutions
• Take initiative and multitask while maintaining attention to detail in a dynamic work environment
• Work independently with minimal supervision, adapting to fast-paced operational demands

Required competencies and certifications

• Proficient in English to communicate effectively with diverse stakeholders
• Skilled in PC applications including MS Word, MS Excel, and MS Office to perform administrative and communication tasks
• Able to handle phone communications and email correspondence professionally and efficiently

Preferred competencies and qualifications

• Knowledge and experience using "Auto-Count" Accounting Software to improve accounting and administrative processes