Administrative Assistant

We are looking for an energetic, business-oriented Administrative Assistant who will serve as the warm and professional face of EASTBRIDGE REAL ESTATE L.L.C. You will play a key role in creating positive first impressions and building strong client relationships. Working closely with the company management in a dynamic, growing environment, your proactive attitude, excellent communication skills, and positive energy will directly shape how clients and partners perceive our business.

Gender Preference: Female Nationality Preference: Any Current Location: Dubai Age Range: 22-45 Nature and length of previous experience: Minimum 2 year Experience in Real Estate company

Specialist knowledge:

• Minimum 2 years of experience as an Administrative Assistant in real estate, property management, or a related field in Dubai/UAE
• Excellent command of written and spoken English (native-level proficiency strongly preferred)
• Strong Arabic language skills are a significant advantage
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace
• Good knowledge of Dubai real estate processes, including the Ejari system and major property portals
• Highly organized with excellent attention to detail and the ability to manage multiple priorities independently
• Professional demeanor, strong communication skills, and ability to work effectively in a small team
• Strong social intelligence and highly developed communication skills are essential — this is one of the most important requirements for the role, as you will be the face of the company in all client and partner interactions
• Positive, energetic attitude with a genuine passion for delivering excellent client experiences and building a strong company reputation
• Valid Emirates ID or eligibility to work in the UAE

Soft Skills and Personality traits:

• Act as the first point of contact, handling all incoming communications (phone, email, WhatsApp) with warmth, professionalism, and efficiency — creating a strong positive image of the company from the very first interaction
• Schedule and coordinate client meetings, appointments, and property viewings
• Prepare, organize, and maintain real estate documentation, including consultancy agreements, Ejari contracts, and client files
• Assist with property listings and updates on major portals such as Bayut and Property Finder
• Build and maintain positive client relationships through proactive follow-ups, attentive service, and professional communication that reinforces trust in EASTBRIDGE REAL ESTATE L.L.C.
• Assist with company licensing and compliance, including DET renewals and regulatory submissions
• Handle basic financial administration: prepare invoices, track payments, and maintain expense records
• Conduct market research and assist in preparing client reports and presentations
• Provide marketing support, including social media content and promotional materials
• Perform general office management and any other ad-hoc administrative tasks as required by management