Procurement Officer

Your tasks

End-to-end procurement process for events, including taking briefs and requests from users, vendor sourcing, analysis, relationship management (ongoing coordination), document and invoice administration, delivery tracking, and ensuring smooth execution on the event day in the field.

Scope of Work

• Analyze procurement briefs and requests from internal users and translate them into appropriate procurement needs.
• Manage end-to-end procurement processes for goods and services, ensuring efficiency, compliance, and adherence to company procedures.
• Identify, coordinate, negotiate, and evaluate vendors to ensure quality, cost-effectiveness, and timely delivery.
• ⁠Coordinate procurement needs for marketing and promotional activities, including event, merchandise, and promotional displays, in line with project timelines and budgets.
• ⁠Collaborate with Finance, Tax, Commercial, Marketing, Commercial, and other cross-functional teams to ensure procurement activities meet business and compliance requirements.
• Maintain strong relationships with vendors and internal stakeholders, and prepare regular procurement reports.

Requirements

Job Requirements

• Fresh graduate with a bachelor's degree in Industrial Engineering, Business Administration, or a related field.
• 0-1 years of experience in procurement, purchasing, marketing production, or a related field with relevant internship experience is required.
• Strong understanding of procurement processes, vendor management, negotiation, and purchasing procedures.
• Strong organizational and administrative skills, with high attention to detail and accuracy.
• Strong communication and interpersonal skills to collaborate with internal teams and external vendors.
• Proficient in Google Workspace, especially Google Sheets, Docs, and Slides.
• Knowledge or interest in the news media industry and shooting/production workflow is a plus.
• Proactive, adaptable, team-oriented, and able to manage multiple priorities and deadlines in a dynamic environment.

Skills:

• Negotiation Skills
• Microsoft Excel
• Procurement
• Purchasing Negotiation
• Vendor Management
• Event Management