executive assistant

TKL

Full-Time, Permanent Cranbrook BC

Strong, healthy citizens and communities, speaking our language and celebrating who we are and our history in our ancestral homelands, working together, managing our lands and resources, within a self-sufficient, self-governing Nation.

The Ktunaxa Nation Council has an opportunity for Executive Assistant - TKL in Cranbrook BC. This position provides the Traditional Knowledge and Language (TKL) sector Director with direct administrative, clerical, and operations support for a variety of initiatives and projects. The position supports and guides the flow of information between the TKL Director, Sector Staff, Ktunaxa communities and citizens, and the internal and external partners. The position of Executive Assistant exists to help support the TKL Sector strategies, goals and objectives. A large focus for this role is on meeting and project support with an emphasis on accurately taking and transcribing minutes, record and file management, and all relevant events are organized and supported.

The Executive Assistant position is dynamic and fast-paced, requires familiarity with the sector?s work processes, and has a special emphasis on communication standards with Ktunaxa citizens and communities. This position contributes directly to the effective and efficient functioning of the TKL Sector and contributes to positive outcomes. This is a full-time permanent position with full benefits. Salary range - $55,427 - $63,570.

Key Responsibilities:

Transparency, trust, honesty, and integrity are crucial for this position to directly support the Director in a highly confidential and fast-paced environment and to ensure that the Director?s time is conserved to strategically advance the goals and priorities of the Sector.

• Supports in the maintenance & organization schedule/calendar.
• Arranges travel accommodations.
• Coordinates and supports Elders meetings and speaking engagements by managing scheduling, correspondence,preparation of briefing materials and logistics, including hospitality and lunches
• Screens phone calls, enquiries requests, and handles them when appropriate.
• Meets greets visitors at all levels of seniority.
• Carries out background research presents findings to support the Director.
• Produces documents, briefing papers, reports presentations.
• Organizes and attends meetings ensures the Director is well prepared for meetings by reviewing in advance meetings materials and providing any supporting documentation or information that may be required for that meeting.
• Liaises with clients, suppliers other staff
• Make arrangements (room, refreshments etc.)
• Prepare agendas
• Prepare briefing packages, ensure completeness and accuracy; ensure receipt by members in advance of the scheduled meetings.
• Take, transcribe and distribute minutes from meetings with ability to discern information.
• Maintain accurate records of meetings including resolutions, motions and actions.
• Monitor action items from meeting minutes: record action items and monitor for completion.
• Brings forth action items to the Director and provides assistance (proactive and directed) to support the Director in achieving action items and meeting timelines.
• Arrange regular meetings with the Director through an organized approach to review multiple requests, priorities, direction/clarification, action items, etc. with a goal of being effective and efficient with the Directors time.

Key Requirements:

We recognize the value of diverse educational experiences including cultural, academic, work, and lived experience. We encourage those who closely match the qualifications listed below to apply.

• 5-8 years? office and administrative experience
• Excellent written and oral communication skills, proficiency in high-level business correspondence; extensive vocabulary
• Excellent computer skills including Microsoft Office Suite
• Ability to manage multiple tasks simultaneously with accuracy and consistency
• Knowledge of and experience in work