LOGISTICS OPERATIONS EXECUTIVE

Key Responsibilities

• Plan, coordinate, and monitor daily logistics and cargo operations.
• Arrange transportation, container trucking, cargo delivery, collection, stuffing, unstuffing, transloading, and warehousing activities.
• Coordinate with customers, shipping lines, freight forwarders, transporters, warehouse personnel, subcontractors, PSA terminals, and relevant authorities.
• Prepare and maintain operational documents, including delivery orders, job orders, permits, gate passes, cargo records, checklists, and supporting documentation.
• Track shipment and job progress and provide timely updates to customers and management.
• Attend site surveys and operational activities at ports, terminals, warehouses, vessels, and customers’ premises when required.
• Coordinate manpower, vehicles, lifting equipment, tools, and other resources required for each operation.
• Assist in planning special cargo-handling, salvage, recovery, reworking, and container-related operations.
• Verify cargo details, quantities, dimensions, weights, container numbers, and operational requirements before commencing work.
• Ensure that risk assessments, method statements, lifting plans, permits, and safety requirements are in place before operations begin.
• Conduct or participate in toolbox meetings and ensure that workers and subcontractors follow approved work procedures.
• Monitor workplace safety and immediately report unsafe conditions, incidents, cargo damage, delays, and operational irregularities.
• Prepare operational reports, photographs, service records, timesheets, and job-completion documents.
• Review suppliers’ and subcontractors’ service records and assist in verifying operational costs and invoices.
• Respond promptly to customers’ enquiries and assist in resolving operational issues.
• Maintain proper filing and accurate records for completed and ongoing jobs.
• Perform other logistics and operational duties assigned by management.

Job Requirements

• Diploma or equivalent qualification in Logistics, Supply Chain Management, Maritime Studies, Business Administration, or a related field.
• Relevant experience in logistics, freight forwarding, container operations, transportation, warehousing, port operations, or cargo handling is preferred.
• Candidates without relevant experience may be considered if they are willing to learn.
• Familiarity with PSA terminal procedures, port operations, shipping documentation, and Singapore logistics practices will be an advantage.
• Basic knowledge of workplace safety, risk assessment, lifting operations, and cargo-handling procedures is preferred.
• Proficient in Microsoft Word, Excel, Outlook, and general computer applications.
• Able to prepare professional emails, operational reports, and supporting documents.
• Good communication, coordination, problem-solving, and time-management skills.
• Able to work independently and as part of an operational team.
• Responsible, detail-oriented, safety-conscious, and capable of working under pressure.
• Willing to work at ports, terminals, warehouses, vessels, and other operational locations.
• Willing to work beyond normal office hours, including weekends and public holidays, when operationally required.