operations officer - administration

Education:

Bachelor's degree.

Work setting:

Private sector.

Tasks:

• Carry out administrative activities of establishment.
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services.
• Assist in the preparation of operating budget and maintain inventory and budgetary controls.
• Assemble data and prepare periodic and special reports, manuals and correspondence.
• Prepare budgets and monitor revenues and expenses.
• Maintain and manage digital database.
• Determine and establish office procedures and routines.
• Assist in budget preparation.
• Prepare agendas and make arrangements for committee, board and other meetings.
• Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents.
• Assist in preparing estimates, schedules, specifications and reports.
• Set staff work schedules.
• Enter client information in databases.

Supervision:

1 to 2 people.

Computer and technology knowledge:

• Mac OS.
• Spreadsheet.
• MS Excel.
• MS Office.
• MS Outlook.
• MS PowerPoint.
• MS Windows.
• MS Word.
• Data administration.

Area of work experience:

Business administration/management.

Security and safety:

• Basic security clearance.
• Criminal record check.

Transportation/travel information:

Own transportation.

Work conditions and physical capabilities:

• Ability to work independently.
• Fast-paced environment.
• Work under pressure.
• Tight deadlines.
• Attention to detail.

Personal suitability:

• Excellent oral communication.
• Flexibility.
• Organized.
• Ability to multitask.
• Team player.

Screening questions:

1. Are you available to start on the date listed in the job posting?.
2. Are you currently a student?.
3. Do you have experience working in this field?.
4. Do you meet the language requirements listed in the job posting for the position (English or French)?.

Employment terms options:

Early morning.

Experience:

2 years to less than 3 years.

Employment terms options:

Morning. Day.

Financial benefits:

As per collective agreement.

Other benefits:

• Free parking available.
• On-site amenities.