Admin Project

We are hiring for our client that specializing in banking equipment solutions, system integration, and a wide range of software engineering services. Job Descriptions:

• Prepare, manage, and archive PKS/contract documents with clients, vendors, and partners
• Ensure completeness and accuracy of project legal/administrative documents (PKS, Work Orders/SPK, Purchase Orders, Minutes of Meeting/Berita Acara, etc.)
• Track contract validity periods and alert relevant teams on renewals/extensions
• Coordinate with legal/management for contract clause review and revision prior to signing
• Maintain a structured numbering and filing system for contract documents that is easy to trace
• Prepare all administrative documents required for tender submissions (company legal documents, work experience records, references, etc.)
• Compile and organize bid documents (administrative, technical, pricing) in line with tender terms of reference.
• Monitor tender timelines and stages (registration, pre-bid meeting, submission, announcement) to ensure no deadlines are missed
• Coordinate with technical and finance teams to prepare supporting tender documents
• Ensure tender documents fully meet the administrative requirements set by the tender issuer
• Manage daily project documentation (progress reports, meeting minutes, correspondence)
• Support coordination across project teams (operations, finance, client-facing) on administrative needs
• Build and maintain project databases/trackers (contract status, tender status, timelines)

Job Qualifications:

• Minimum Diploma (D3) or Bachelor's degree (S1), preferably in Law.
• Minimum 0–1 years of experience in project administration, contract management, or tender preparation (experience in construction, EPC, or corporate/government-facing service industries is an advantage)
• Understanding of basic contract flow and terminology (PKS, SPK, addendums) and tender processes (RKS, KAK, HPS/cost estimates, bid documents)
• Detail-oriented, organized, and meticulous in document management
• Able to work under tight deadlines, particularly during tender periods
• Proficient in MS Office (Word, Excel, PowerPoint) and familiar with digital filing systems
• Strong communication skills for cross-team coordination and liaising with external parties (clients, vendors, tender committees)
• Self-motivated with the ability to work both independently and within a team

Skills: Asset Management, Communication Skills, Vendor Management, Legal Management, Organizational Skills, Compliance, Legal Drafting, Customer Service, Microsoft Office, Problem Solving, Teamwork