Admin Executive

Job Description Prepare quotations, and standard sales and service contracts

Submit COE bidding applications through ONE.MOTORING (LTA) portal

Coordinate and ensure timely submission of permits, renewals and other regulatory/compliance documents (e.g. vehicle registration, licenses, etc.)

Provide administrative support to Sales team and daily coordination with the internal teams to ensure smooth business operations

Handle incoming customer inquiries and requests via phone, email and WhatsApp

Update and maintain relevant databases, Excel trackers and administrative records accurately

Maintain systematic and well-organized filing systems for both physical and digital documents

Leverage AI tools to improve efficiency in database management and administrative workflows

Perform other ad-hoc duties assigned by the supervisor

Requirements

• Min. Diploma in Business Administration or equivalent

• Min. 2 years of relevant experience in administration or operations support, preferably in automotive industry

• Knowledge of LTA COE bidding and submission processes is a strong advantage

• Strong communication skills, ability to multitask and work independently in a start-up environment

• Proficient in Microsoft Office; knowledge of SAP system is a plus

• Immediate availability or short notice period is an advantage