Human Resources cum Campus Manager
Position Overview The HR / Campus Manager is a key administrative and operational role responsible for managing the school’s human resources, administration, campus operations and coordination with local authorities as well as service providers. The role requires a hands-on professional who can effectively manage staff-related matters while ensuring that the school’s premises, facilities, operations, documentation and practices comply with applicable Singapore laws, regulations, licences, permits as well as authority requirements. The HR / Campus Manager will work closely with the Head of School, senior leadership team, teachers, administrative staff, students, parents, vendors, contractors and relevant government / statutory authorities. Key Responsibilities
- Human Resources Management
Manage the employee lifecycle, including recruitment, onboarding, probation, confirmation, performance management, staff development and onboarding.
Coordinate recruitment for teaching, administrative, operations and support staff.
Prepare employment contracts, appointment letters, HR letters, handbook / policies and other HR documentation.
Maintain accurate and confidential personnel records.
Manage staff attendance, leave, medical leave, employee records and HR administration.
Prepare monthly payroll, including CPF contributions, IRAS 8A/21 submissions and withholding tax (where applicable).
Primary contact with government authorities on HR related matters, including grants, surveys and queries.
Support work pass administration for eligible foreign employees.
Oversee preparation of Academic Board and Examination Board documents for SWDA submission, including the submission of teachers' details to Gobusiness for approval.
Analyze current and future workforce needs, succession planning and staffing strategies
Prepare and present HR reports to management.
Collaborate with senior leadership to align HR strategies with organizational goals.
Ensure HR practices are aligned with applicable Singapore employment requirements.
Handle employee relations, grievances, disciplinary matters and staff welfare issues in consultation with school leadership.
Coordinate staff appraisals, professional development, training and staff engagement activities.
Ensure appropriate employee onboarding, including school policies, safeguarding, health and safety, and operational procedures.
Maintain staff confidentiality and exercise sound judgement when dealing with sensitive matters.
- School Administration & Daily Operations
Oversee the smooth day-to-day administrative and operational functioning of the school.
Develop, implement, and maintain effective administrative systems and Standard Operating Procedures (SOPs).
Coordinate school events, meetings, activities, logistics and operational requirements.
Support the Head of School and leadership team with administrative planning and operational matters.
Coordinate communication between academic, administrative, facilities and support teams.
Maintain critical documentation such as school records, licences, certificates, contracts, permits and inspection reports.
Monitor office supplies, equipment, inventory, assets and general administrative requirements.
Assist with procurement, quotations, purchase orders and expense monitoring.
Ensure operational issues are identified and resolved promptly.
- Fire & Emergency Safety
Coordinate the school’s fire and emergency preparedness requirements with relevant authorities and qualified service providers.
Support the school's overall health, safety, security and risk-management framework.
Maintain records relating to fire safety equipment, inspections, servicing, emergency procedures and drills, including corrective actions and follow-up measures.
Coordinate scheduled servicing and maintenance of fire safety and emergency equipment.
Support the implementation and review of emergency response procedures as well as relevant contact lists.
Coordinate fire evacuation and other emergency drills.
Ensure findings from inspections or drills are documented and appropriately followed up.
Liaise with the relevant authority or appointed fire-safety professionals when required.
Maintain close partnership with the Head of School and relevant personnel to ensure a safe environment for students, staff and visitors.
- Data Protection & Confidentiality
Ensure appropriate handling and storage of employee, student, parent and school information.
Support compliance with the Personal Data Protection Act (PDPA) and the school's internal data-protection policies.
Ensure access to confidential records is appropriately controlled.
Qualifications & Experience Degree in Human Resources, Business Administration or a related discipline.
Minimum 5 years of relevant experience, preferably in an international school, private school, education institution, or similar organisation.
Demonstrated experience in HR administration and school/office operations.
Experience coordinating regulatory, licensing, compliance, facilities, or statutory matters in Singapore.
Familiarity with Singapore employment regulations and government processes.
Experience liaising with government agencies, statutory boards, contractors, and external service providers is highly desirable.
Strong written and spoken English.
Good working knowledge of Google Workspace and administrative systems.
Desired Skills & Competencies The successful candidate should be: Highly organised and detail-oriented
Proactive and hands-on
Strong in compliance and documentation
Comfortable dealing with government agencies and external stakeholders
Able to manage multiple deadlines and priorities
Strong in communication and interpersonal skills
Discreet and trustworthy when handling confidential information
Good at problem-solving and managing operational issues
Commercially aware with good vendor and procurement skills
Able to work independently while supporting senior leadership
Calm and effective during emergencies or unexpected operational situations
Comfortable working in a multicultural and international school environment