Administrator

Department: Administration

Reports To: Operations Manager, Human Resource, Directors

Location: Marigat Branch

Job Summary

The Administrator is responsible for providing effective administrative and operational support at the branch, ensuring that daily administrative activities, records, documentation, staff coordination, and office procedures are handled efficiently. The role requires strong organizational skills, attention to detail, professionalism, and effective communication with staff, customers, suppliers, and management.

Key Responsibilities

• Coordinate and support the day-to-day administrative

activities of the branch in line with company procedures.

• Maintain accurate and up-to-date administrative

records, files, correspondence, reports, and documentation.

• Support staff attendance management, leave records,

schedules, and other routine employee administration.

• Prepare, organize, and file branch documents, forms,

invoices, delivery records, and other relevant paperwork.

• Assist the Branch Manager with preparation of

reports, minutes, schedules, notices, and routine administrative correspondence.

• Coordinate communication between the branch, head

office, staff, suppliers, and other relevant stakeholders.

• Support the maintenance of accurate records relating

to stock documentation, deliveries, expenses, and other branch activities as assigned.

• Handle customer and staff enquiries professionally

and direct matters requiring further attention to the appropriate person.

• Ensure that administrative procedures, company

policies, and standards are consistently followed within the branch.

• Assist in coordinating meetings, staff activities,

inspections, and other branch activities as required.

• Maintain confidentiality and proper custody of

company information, documents, records, and administrative materials.

Qualifications & Experience

• Diploma in Business Administration or a related

field.

• At least 1 year of relevant experience in

administration or a similar administrative role.

• Proficiency in Microsoft Office applications,

particularly Word and Excel, is required.

• Good knowledge of office administration, record

keeping, filing systems, and routine reporting.

• Previous experience working in a fast-paced business

environment will be an added advantage.

Key Skills & Attributes

• Strong organizational, planning, and time-management

skills.

• Excellent communication and interpersonal skills.
• High level of accuracy and attention to detail.

• Ability to maintain confidentiality and handle

company information responsibly.

• Good problem-solving and decision-making skills.
• Ability to work independently and coordinate

effectively with different teams.

• Professional, reliable, proactive, and

customer-focused approach.