Executive, Operations (Exhibitions & Events)

A Day in the Life: Prepare the BOQ (Breakdown of Quantity) by listing all required materials, fittings and fixtures

Source and obtain quotations for the procurement of required materials

Negotiate the best terms and conditions and proceed with the procurement of materials / fittings from suppliers

Apply for necessary licenses, passes, and permits

Conduct site recce when necessary

Support site and field operations

Submit concepts and costing to clients for approval

Liaise with relevant parties to ensure electrical / water plans and internet connection (on request) are arranged

Liaise with clients for artwork and coordinate with supplier for printing

Coordinate with the sales team and suppliers on work specifications and clients’ requirements

Monitor and ensure that suppliers and sub-contractors adhere to project schedules

Conduct quality checks on suppliers’ fabrication work to ensure compliance with requirements

Conduct on-site servicing to address clients’ feedback

Conduct on-site supervision of suppliers and move-in arrangements

Prepare additional costing for the sales team to bill clients for Variation Order (VO)

Raise Purchase Order and close projects after event

Coordinate with suppliers to clear items after event

Oversee and ensure proper teardown after events

Assist the department in any other matters when necessary

Who We are Looking For: Diploma or Degree in Events Management, Construction Management, or a related field

2–3 years of relevant on-site operational experience

Experience in M&E works will be an added advantage

Knowledge of furniture, materials, and finishes will be an added advantage

Proficient in Microsoft Word, Excel, and Project

Independent, self-motivated, and proactive

Able to multitask and work within tight schedules

Possesses technical knowledge in conceptual design drawings and floor plans